Administrative & Accounts Support Specialist

Associated Scaffolding Company Inc.; Richmond (VA); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health/Dental/Vision

Disability insurance

Life insurance

FSA/HRA

401(k) matching

EAP

Paid vacation

Job summary

Associated Scaffolding Company Inc. in Richmond, VA is seeking an Administrative Assistant to provide clerical and administrative support across corporate departments. The role includes handling customer accounts, payments, and front desk duties.

The ideal candidate has a high school diploma, at least one year in finance/back office, strong customer service, and proficiency with Outlook, Excel, and Word. This position offers comprehensive benefits and a chance to grow with a family-owned company.

Qualifications

• High School Diploma.
• At least 1 year of Finance/Back Office experience is required.
• Strong customer service skills.
• Must be proficient in Microsoft Office programs: Outlook, Excel, and Word.

Responsibilities

• Manage customers' accounts.
• Post daily company-wide receipts including cash, checks, and credit card transactions.
• Reconcile payments with individual customer invoices.
• Support collection efforts by mailing, calling, or emailing customers with past-due balances or discrepancies.
• Assist with producing, reviewing, and mailing monthly statements.
• Communicate with other departments within the company to resolve customer account issues and reconcile accounts.
• Data entry of new hires, safety class entry, producing and printing certificates and cards, creating and filing employee data.
• Track expiration recertification deadlines for training.
• Track expiration deadlines for DOT records.
• Order office supplies.
• Mail retrieval
• Bank deposits
• Back-up media monitoring.
• Marketing support.
• Assist with walk-in customers and front desk sales.

Skills

Customer service

Verbal and written communication (EN)

Multitasking

Education

High School Diploma

Tools

Microsoft Office

Job description

Associated Scaffolding Company Inc. in Richmond, VA is seeking an Administrative Assistant to provide clerical and administrative support across corporate departments. The role includes handling customer accounts, payments, and front desk duties.

The ideal candidate has a high school diploma, at least one year in finance/back office, strong customer service, and proficiency with Outlook, Excel, and Word. This position offers comprehensive benefits and a chance to grow with a family-owned company.