Administrative & Accounts Payable Specialist

Bay State Milling Company; Tolleson (AZ); On-site; USD 42,000 - 62,000; Full time

Job summary

Bay State Milling Company in Tolleson, AZ is seeking an Administrative Assistant with AP responsibilities to support Operations, vendors, and Inside Sales. You will process invoices, manage data entry, and assist with month-end and year-end inventories.

The role requires an Associate degree or 2+ years of related experience, and proficiency with Word, Excel, and Access. Spanish is a plus; on-site clerical duties and team collaboration are essential.

Qualifications

• Associate degree or 2+ years related experience.
• Ability to write reports and business correspondence.
• Spanish language ability a plus.
• Proficiency with word processing, Excel, Access.

Responsibilities

• Process incoming and outgoing mail, UPS and other delivery/shipping systems.
• Register visitors, vendors, and contractors; manage security badges.
• Coordinate HR onboarding and benefits enrollment paperwork.
• Match purchase orders to recipients and manage journal entries for inventories.
• Prepare reports on invoices/POs and forward for approval.
• Distribute POs to Accounts Payable and maintain supply orders.
• Support plant purchasing card activities and reconciliations.
• Provide customers with PO/release numbers and invoicing details.
• Greet visitors and coordinate vendor interactions weekly.

Skills

Typing

Data entry

Word processing

Excel

Access

DBC

Communication

Spanish (optional)

Education

Associate degree (A.A.) or equivalent

2+ years related experience

Tools

Excel

Access

DBC

Job description

Bay State Milling Company in Tolleson, AZ is seeking an Administrative Assistant with AP responsibilities to support Operations, vendors, and Inside Sales. You will process invoices, manage data entry, and assist with month-end and year-end inventories.

The role requires an Associate degree or 2+ years of related experience, and proficiency with Word, Excel, and Access. Spanish is a plus; on-site clerical duties and team collaboration are essential.