On-Site AP Specialist: Full-Cycle & Vendor Relations

Talentify; Azusa (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Employee Assistance Program

Ancillary Benefits like Critical IlllN

Voluntary Life Insurance

AFLAC

Health insurance

Vision insurance

Wellness resources

401(k)

Dental insurance

Job summary

Talentify in Azusa, CA, is seeking an Accounts Payable Specialist to manage full-cycle AP, ensure accurate and timely invoice processing, and support month-end close. The role emphasizes strong vendor relations, attention to detail, and the ability to work in a fast-paced environment.

You will process invoices, code them to job cost records, and handle payments. Proficiency in QuickBooks and Excel is required, with a degree in Accounting/Finance preferred.

Qualifications

• 5+ years of Accounts Payable experience in construction or restoration preferred.
• Proficient in AP processes, invoice coding, and job costing.
• Experience with QuickBooks and Excel.
• Associate’s or Bachelor’s degree in Accounting/Finance preferred.

Responsibilities

• Process and code vendor invoices accurately and timely.
• Match invoices to purchase orders and job cost records.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve invoice discrepancies.
• Maintain vendor files, W-9s, insurance certificates, and payment documentation.
• Monitor accounts payable aging and ensure compliance with payment terms.
• Assist with month-end closing activities, account reconciliations, and reporting.
• Support 1099 preparation and year-end reporting.
• Communicate professionally with vendors, subcontractors, and internal teams.
• Assist with process improvements and maintain internal controls.

Skills

Accounts Payable

AP processes

Invoice coding

Job costing

Excel

QuickBooks

Microsoft Office

Attention to detail

Organizational skills

Time management

Education

Bachelor’s/Associate’s degree in Accounting/Finance

Tools

QuickBooks

Excel

Microsoft Office

Job description

Talentify in Azusa, CA, is seeking an Accounts Payable Specialist to manage full-cycle AP, ensure accurate and timely invoice processing, and support month-end close. The role emphasizes strong vendor relations, attention to detail, and the ability to work in a fast-paced environment.

You will process invoices, code them to job cost records, and handle payments. Proficiency in QuickBooks and Excel is required, with a degree in Accounting/Finance preferred.