Administrative & Accounts Payable Associate

Structures Inc.; Englewood (CO); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

100% company-paid Medical insurance

100% company-paid Dental insurance

100% company-paid Vision insurance

Life insurance

401(k) with company match

Paid time off

Hands-on training and room to grow

Job summary

Structures, Inc., a leading Colorado heavy civil contractor, seeks an Office & Accounts Payable support person who will help keep our office running smoothly and manage routine payables and documentation.

You’ll work with invoices, liens, subcontractor certs, and vendor files, while supporting calls, mail, and office organization. This role offers training, growth, and a stable full-time schedule in Colorado.

Qualifications

• Strong work ethic and a reliable, team-first attitude.
• Clear, courteous communication, both spoken and written.
• Confident computer user with Word and Excel; experience with accounting software is a plus.

Responsibilities

• Enter company invoices and follow up on any questionable items.
• Record cash payments and pay monthly recurring bills (rent, utilities, etc.).
• Prepare lien waivers for subcontractors.
• Make sure every vendor has a current W-9.
• Generate subcontracts and purchase agreements.
• Request, track, and maintain subcontractor certificates of insurance.
• Maintain project files and general filing.
• Answer and direct incoming calls.
• Distribute mail and manage office supplies.

Skills

Strong work ethic

Clear communication

Tools

Word

Excel

Accounting software

Job description

Since 1998, Structures has grown into one of Colorado's leading Heavy Civil Contractors, delivering projects up to $30 million for public, private, railroad, industrial, and commercial clients. Our success is built on value for our clients, genuine teamwork, and a safe work environment. We deliver quality, ethical construction on time and with integrity, and we're always looking for better ways to do things.

Who We're Looking For

We care more about who you are than what's on your résumé. If you're dependable, take pride in your work, and are the kind of person who notices what needs doing and does it, we'll teach you the rest.

You’ll thrive here if you:

• Show up, follow through, and own your work
• Are organized and pay attention to the details others miss
• Stay positive and professional, even on busy days
• Enjoy being the friendly, helpful first point of contact for callers and visitors
• Are eager to learn and ask good questions
• Like being part of a team where everyone pitches in

What You’ll Do

This role keeps our office and our payables running smoothly.

Accounts Payable

• Enter company invoices and follow up on any questionable items
• Record cash payments and pay monthly recurring bills (rent, utilities, etc.)
• Prepare lien waivers for subcontractors
• Make sure every vendor has a current W-9

Contracts & Compliance

• Generate subcontracts and purchase agreements
• Request, track, and maintain subcontractor certificates of insurance
• Maintain project files and general filing

Office & Team Support

• Answer and direct incoming calls
• Distribute mail and manage office supplies
• Keep the office neat, organized, and professional
• Help plan company events, from holiday parties to company-wide meetings

What You Need

• A strong work ethic and a reliable, team-first attitude
• Clear, courteous communication, both spoken and written
• Confident computer user with strong skills in Word and Excel; experience with accounting software is a plus

Nice to Have (Not Required)

• Accounts payable, bookkeeping, or office administration experience
• Familiarity with construction, especially Heavy & Highway, CDOT, or federally funded projects

What We Offer

• Full-time, 40 hours per week
• Salary: $55,000 - $75,000 per year, based on skills, qualifications, and experience
• 100% company-paid Medical, Dental, Vision, and Life insurance
• 401(k) with company match
• Paid time off
• Hands-on training and room to grow with a respected Colorado contractor

Structures, Inc. is an equal opportunity employer.