Administrative & Accounts Payable Associate

Structures, Inc.; Englewood (CO); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) with company match

Paid time off

Hands-on training

Job summary

Structures, Inc. is seeking an organized administrative accountant to keep our office running smoothly in Colorado. The role covers accounts payable, contracts and compliance, and general office support within a busy construction office environment.

You will enter invoices, manage payments and lien waivers, generate subcontracts, monitor insurance certificates, and keep files up to date. Excellent communication and MS Office skills are required.

Qualifications

• Strong work ethic and team-first attitude are essential.
• Clear, courteous communication in both spoken and written form.
• Confident computer user with Word and Excel; experience with accounting software is a plus.

Responsibilities

• Handle Accounts Payable: enter invoices, follow up on items, record cash payments and monthly bills, prepare lien waivers, ensure current W-9s.
• Contracts & Compliance: generate subcontracts and purchase agreements, track insurance certificates, maintain project files.
• Office & Team Support: answer and direct calls, manage mail and supplies, keep the office organized, assist with company events.

Skills

Strong work ethic

Team-first attitude

Clear communication

Word and Excel proficiency

Accounting software experience

Tools

Microsoft Word

Microsoft Excel

Accounting software

Job description

Who We Are

Since 1998, Structures has grown into one of Colorado's leading Heavy Civil Contractors, delivering projects up to $30 million for public, private, railroad, industrial, and commercial clients. Our success is built on value for our clients, genuine teamwork, and a safe work environment. We deliver quality, ethical construction on time and with integrity, and we're always looking for better ways to do things.

Who We're Looking For

We care more about who you are than what's on your résumé. If you're dependable, take pride in your work, and are the kind of person who notices what needs doing and does it, we'll teach you the rest.

You’ll thrive here if you:

• Show up, follow through, and own your work
• Are organized and pay attention to the details others miss
• Stay positive and professional, even on busy days
• Enjoy being the friendly, helpful first point of contact for callers and visitors
• Are eager to learn and ask good questions
• Like being part of a team where everyone pitches in

What You’ll Do

This role keeps our office and our payables running smoothly.

Accounts Payable

• Enter company invoices and follow up on any questionable items
• Record cash payments and pay monthly recurring bills (rent, utilities, etc.)
• Prepare lien waivers for subcontractors
• Make sure every vendor has a current W-9

Contracts & Compliance

• Generate subcontracts and purchase agreements
• Request, track, and maintain subcontractor certificates of insurance
• Maintain project files and general filing

Office & Team Support

• Answer and direct incoming calls
• Distribute mail and manage office supplies
• Keep the office neat, organized, and professional
• Help plan company events, from holiday parties to company-wide meetings

What You Need

• A strong work ethic and a reliable, team-first attitude
• Clear, courteous communication, both spoken and written
• Confident computer user with strong skills in Word and Excel; experience with accounting software is a plus

Nice to Have (Not Required)

• Accounts payable, bookkeeping, or office administration experience
• Familiarity with construction, especially Heavy & Highway, CDOT, or federally funded projects
• Bilingual

What We Offer

• Full-time, 40 hours per week
• Salary: $55,000 – $75,000 per year, based on skills, qualifications, and experience
• 100% company-paid Medical, Dental, Vision, and Life insurance
• 401(k) with company match
• Paid time off
• Hands-on training and room to grow with a respected Colorado contractor

Structures, Inc. is an equal opportunity employer.