Administrative Accounting & Operations Specialist

Interco Trading, Inc.; Edwardsville (IL); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Salary $60,000-$65,000 per year

Company paid life insurance policy

Vacation time

401(k) with company match

Annual bonus

Job summary

Interco Trading, Inc. is seeking an Administrative Accounting & Operations Specialist to join our Edwardsville, IL office on-site.

The role combines administrative and accounting duties, managing transactions from receipt through settlement, with exposure to QuickBooks and ERP/WMS systems. The position requires high attention to detail, strong organizational and communication skills, and the ability to handle high volumes of transactions across multiple systems.

Qualifications

• High school diploma or GED required; college degree preferred.
• Experience in accounting administration, accounts payable, or transaction processing preferred.
• Proficiency with Microsoft Outlook, Word, and Excel.

Responsibilities

• Review receiving documentation for accuracy and process it through WMS entry and final accounting.
• Track contracts and apply material to contracts in the proper sequence; update and close completed contracts.
• Prepare and distribute supplier settlements, invoices, and recycling/destruction certificates.
• Process vendor invoices in accounts payable; manage ACH setup and verify banking information.
• Produce recurring operational, purchasing, and trading reports; review daily transaction reports.

Skills

Attention to detail

Organization

Communication

Problem solving

Microsoft Excel

Education

High school diploma or GED

College degree preferred

Tools

QuickBooks

ERP systems

WMS

Job description

Administrative Accounting & Operations Specialist

• Full-time

Interco is a global metals trading and recycling company headquartered in St. Louis with facilities in Missouri and Illinois. The company buys, sells, and processes nonferrous metals and electronics scrap worldwide utilizing established partnerships with end consumers in the United States, Europe, Latin America,and Asia.

Interco has an opening for an Administrative Accounting & Operations Specialist working on-site in the Edwardsville, Illinois office. This position connects the administrative and accounting processes that support the recycling and metals trading operations of Interco. The specialist processes transactions from receipt of material through contract reconciliation and inventory/WMS entry. The workflow continues through supplier settlement, accounting entry, and payment administration before each transaction is completed.

Beyond transaction processing, the role handles accounts payable, ACH administration, and recurring reporting. Responsibilities also include supplier and customer inquiries, compliance documentation, and accurate recordkeeping. The specialist keeps downstream documentation current and assists with procedures, workflow diagrams, and process manuals. Training materials and other workflow improvements are also part of the role.

Successful candidates bring exceptional organization, attention to detail, and the ability to handle a high volume of transactions at different stages. They work confidently across multiple systems and identify incomplete or inconsistent information before it creates problems. They research discrepancies and communicate directly with suppliers, customers, and internal teams to move transactions through completion.

Responsibilities Include:

• Review receiving documentation for accuracy and completeness and process itthrough WMS entry, receiving logs, and final accounting.
• Track purchase contracts and apply material to available contracts in the proper sequence.Update multi-shipment contracts, close completed contracts, and resolve contract and receivingdiscrepancies.
• Prepare and distribute supplier settlements, invoices, and recycling/destruction certificates.Process other transaction documentation and corrections requested by suppliers, customers, and internal teams with the required supporting documentation.
• Transfer purchases into QuickBooks and review imports for accuracy and completeness. Resolveexceptions and process credits, negatives, and freight adjustments. Match and enter vendor invoicesfor accounts payable.
• Process supplier ACH setup, independently verify banking information, and retain verification records. Send payment confirmations as required.
• Complete domestic, export, and direct-ship trading transactions. Identify and obtain missinginformation and ensure required documentation is complete.
• Prepare and distribute recurring operational, purchasing, and trading reports. Prepare customer,supplier, and management reports as required. Review daily transaction and position reports andfollow up on outstanding items.
• Research and resolve questions from suppliers, customers, and internal teams involving weights,commodities, and pricing. Address settlement, payment, and accounting issues and resolvetransaction discrepancies with required photos and supporting documentation.
• Maintain shipping and proof-of-receipt records and keep downstream certificates, permits, andcompliance files current. Prepare routine confidentiality agreements and other authorized businessdocumentation. Provide due-diligence documentation upon request.
• Keep electronic and physical records organized and accessible. Assist with workflow improvements,procedures, and training materials and perform other related administrative and accounting dutiesas assigned.
• Experience in accounting administration, accounts payable, or transaction processing preferred.Similar administrative business experience will also be considered.
• Experience with QuickBooks or similar accounting software preferred. Familiarity with inventory, ERP, or warehouse management systems is also preferred.
• Proficient with Microsoft Outlook, Word, and Excel and comfortable learning new software.
• Exceptional attention to detail, organization, and accuracy with the ability to handle a highvolume of transactions.
• Strong problem-solving and communication skills with the ability to research discrepancies andfollow transactions through completion.
• High school diploma or GED required. A college degree or equivalent relevant experience ispreferred.

Compensation:

• $60,000-$65,000 Salary Annually
• Company paid $25K life insurance policy
• Accelerated paid Vacation time
• 401(k) with generous company match after one year
• Annual performance review and bonus

As a matter of company policy, Interco does not sponsor employment visas or hire from out of the USA nor does the company sponsor candidates who do not currently reside within the USA without an existing H-1B visa.

This job description is designed to provide a general overview of the requirements of the job and does not entail a comprehensive listing of all activities, duties or responsibilities that will be required. Interco reserves the right to modify this job description at any time, including assigning or reassigning job duties or eliminating this position at any time.

Candidate information will be kept confidential according to EEO guidelines.

Interco has been recycling computers, batteries, metals, and electronics with a focused track record of innovation and integrity since 1996. The company specializes in the placement of smelter-ready materials catering to commercial, industrial, dealer, and government organizations nationwide.

The Interco recyclingfacilities are separated into three departments: nonferrous metals, computers and electronics, and battery processing. The nonferrous facility is located on the 40-acre main campus in Madison (IL) while the computers and electronics are processed in Edwardsville where the Administrative and some logistics offices are located. The commercial department is located on The Hill in St. Louis.