Administrative Accounting & Operations Specialist

Interco; Edwardsville (IL); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Disability insurance

Life insurance

Paid vacation

401(k) match

Annual bonus

Job summary

Interco is seeking an Administrative Accounting & Operations Specialist to work on-site in Edwardsville, IL. The role links administrative and accounting processes across recycling and metals trading, handling transactions from receipt to reconciliation and inventory/WMS entry.

The successful candidate will manage accounts payable, ACH setup, reporting, and document control while driving workflow improvements.

Qualifications

• Experience in accounting administration or accounts payable.
• Experience with QuickBooks or similar accounting software.
• High school diploma or GED; college degree preferred.

Responsibilities

• Review receiving documents for accuracy and process in WMS and final accounting.
• Track contracts, update shipments, close completed contracts, and resolve discrepancies.
• Prepare supplier settlements, invoices, and certificates; process corrections with required documentation.
• Enter purchases into QuickBooks and verify imports; resolve exceptions and process credits/adjustments.
• Process supplier ACH setup and verify banking data; send payment confirmations.
• Prepare recurring operational, purchasing, and trading reports; review daily transaction reports.
• Research and resolve questions from suppliers/customers; address settlement and pricing issues.
• Maintain shipping and records; support workflow improvements and training materials.

Skills

Attention to detail

Organization

Accuracy

Problem solving

Communication

Cross-system coordination

Education

High school diploma or GED

Tools

QuickBooks

ERP

WMS

Job description

Interco is a global metals trading and recycling company headquartered in St. Louis with facilities in Missouri and Illinois. The company buys, sells, and processes nonferrous metals and electronics scrap worldwide utilizing established partnerships with end consumers in the United States, Europe, Latin America and Asia.

www.intercojobs.com

Job Description

Interco has an opening for an Administrative Accounting & Operations Specialist working on-site in the Edwardsville, Illinois office. This position connects the administrative and accounting processes that support the recycling and metals trading operations of Interco. The specialist processes transactions from receipt of material through contract reconciliation and inventory/WMS entry. The workflow continues through supplier settlement, accounting entry, and payment administration before each transaction is completed.

Beyond transaction processing, the role handles accounts payable, ACH administration, and recurring reporting. Responsibilities also include supplier and customer inquiries, compliance documentation, and accurate recordkeeping. The specialist keeps downstream documentation current and assists with procedures, workflow diagrams, and process manuals. Training materials and other workflow improvements are also part of the role.

Successful candidates bring exceptional organization, attention to detail, and the ability to handle a high volume of transactions at different stages. They work confidently across multiple systems and identify incomplete or inconsistent information before it creates problems. They research discrepancies and communicate directly with suppliers, customers, and internal teams to move transactions through completion.

Responsibilities Include:

• Review receiving documentation for accuracy and completeness and process it through WMS entry, receiving logs, and final accounting.
• Track purchase contracts and apply material to available contracts in the proper sequence. Update multi-shipment contracts, close completed contracts, and resolve contract and receiving discrepancies.
• Prepare and distribute supplier settlements, invoices, and recycling/destruction certificates. Process other transaction documentation and corrections requested by suppliers, customers, and internal teams with the required supporting documentation.
• Transfer purchases into QuickBooks and review imports for accuracy and completeness. Resolve exceptions and process credits, negatives, and freight adjustments. Match and entry vendor invoices for accounts payable.
• Process supplier ACH setup, independently verify banking information, and retain verification records. Send payment confirmations as required.
• Complete domestic, export, and direct-ship trading transactions. Identify and obtain missing information and ensure required documentation is complete.
• Prepare and distribute recurring operational, purchasing, and trading reports. Prepare customer, supplier, and management reports as required. Review daily transaction and position reports and follow up on outstanding items.
• Research and resolve questions from suppliers, customers, and internal teams involving weights, commodities, and pricing. Address settlement, payment, and accounting issues and resolve transaction discrepancies with required photos and supporting documentation.
• Maintain shipping and proof-of-receipt records and keep downstream certificates, permits, and compliance files current. Prepare routine confidentiality agreements and other authorized business documentation. Provide due-diligence documentation upon request.
• Keep electronic and physical records organized and accessible. Assist with workflow improvements, procedures, and training materials and perform other related administrative and accounting duties as assigned.

Qualifications:

• Experience in accounting administration, accounts payable, or transaction processing preferred. Similar administrative business experience will also be considered.
• Experience with QuickBooks or similar accounting software preferred. Familiarity with inventory, ERP, or warehouse management systems is also preferred.
• Proficient with Microsoft Outlook, Word, and Excel and comfortable learning new software.
• Exceptional attention to detail, organization, and accuracy with the ability to handle a high volume of transactions.
• Strong problem-solving and communication skills with the ability to research discrepancies and follow transactions through completion.
• High school diploma or GED required. A college degree or equivalent relevant experience is preferred.

Additional Information

Compensation:

• $60,000-$65,000 Salary Annually
• 100% Company-paid Medical, Dental, Vision
• 100% Company-paid Short-Term Disability, Long-Term Disability
• Company paid $25K life insurance policy
• Accelerated paid Vacation time
• 401(k) with generous company match after one year
• Annual performance review and bonus

As a matter of company policy, Interco does not sponsor employment visas or hire from out of the USA nor does the company sponsor candidates who do not currently reside within the USA without an existing H-1B visa.

Candidate information will be kept confidential according to EEO guidelines.

Work remotely: No

www.intercojobs.com

Company Information

Interco has been recycling computers, batteries, metals, and electronics with a focused track record of innovation and integrity since 1996. The company specializes in the placement of smelter-ready materials catering to commercial, industrial, dealer, and government organizations nationwide.

The Interco recycling facilities are separated into three departments: nonferrous metals, computers and electronics, and battery processing. The nonferrous facility is located on the 40-acre main campus in Madison (IL) while the computers and electronics are processed in Edwardsville where the Administrative and some logistics offices are located. The commercial department is located on The Hill in St. Louis.

www.intercojobs.com