Accounting and Operations Specialist

Vaco Recruiter Services; Nashville (TN); On-site; USD 50,000 - 70,000; Full time

Job summary

A Nashville area company is seeking an Accounting & Operations Specialist to support accounting, order management, customer operations, and administrative processes. This role focuses on precision with numbers, systems, and cross-functional workflows in a fast-paced environment.

Key responsibilities include AP/AR, invoicing, PO creation, order processing, and data integrity across QuickBooks and Excel. Strong problem-solving, independence, and organizational skills are essential for success.

Qualifications

• 3+ years of experience in accounting operations, AP/AR, or related role.
• Proficiency with QuickBooks and advanced Excel skills.
• Solid understanding of transactional accounting, reconciliations, invoicing, and purchase orders.

Responsibilities

• Manage accounts payable and accounts receivable activities, including invoicing, payment processing, reconciliations, and expense tracking.
• Create and maintain purchase orders, customer records, vendor information, and accounting transactions in QuickBooks.
• Process customer orders, monitor fulfillment, track shipments, and ensure accurate invoicing.
• Research and resolve discrepancies involving orders, shipments, invoices, and payments.
• Support operational activities including inventory updates, shipping coordination, and process improvement initiatives.
• Maintain accurate documentation and assist with reporting and compliance-related administrative tasks.

Skills

Detail-oriented

Tools

QuickBooks

Microsoft Excel

Job description

Accounting & Operations Specialist

A growing company in the Nashville area is seeking a detail-oriented Accounting & Operations Specialist to support accounting, order management, customer operations, and administrative processes. This role is ideal for someone who enjoys working with numbers, systems, and cross-functional processes in a fast-paced environment.

Responsibilities

• Manage accounts payable and accounts receivable activities, including invoicing, payment processing, reconciliations, and expense tracking.
• Create and maintain purchase orders, customer records, vendor information, and accounting transactions in QuickBooks.
• Process customer orders, monitor fulfillment, track shipments, and ensure accurate invoicing.
• Research and resolve discrepancies involving orders, shipments, invoices, and payments.
• Support operational activities including inventory updates, shipping coordination, and process improvement initiatives.
• Maintain accurate documentation and assist with reporting and compliance-related administrative tasks.

Qualifications

• 3+ years of experience in accounting operations, AP/AR, order management, or a related role.
• Strong experience with QuickBooks and advanced Microsoft Excel skills.
• Solid understanding of transactional accounting, reconciliations, invoicing, and purchase orders.
• Ability to manage multiple priorities while maintaining a high level of accuracy.
• Strong problem-solving skills with the ability to investigate discrepancies and identify solutions.
• Self-motivated, organized, and able to work independently.