Administration Receptionist

Santa Fe ISD; Santa Fe (TX); On-site; USD 28,000 - 41,000; Full time

Job summary

Santa Fe ISD in Santa Fe, Texas, is seeking an Administrative Receptionist / Human Resources to support our central administration office. You will answer calls, greet visitors, manage records, and assist with residency forms and enrollment processes.

Under moderate supervision, you will provide clerical support and help maintain compliance with district policies, working closely with HR staff to ensure smooth operations in the school district office.

Qualifications

• High School Diploma or GED.
• Operate multi-line phone system.
• Strong public relations, organization, and people skills.
• English reading, writing and comprehension.
• Read and understand instructions.
• One-on-one communication proficiency.
• Proficient with spreadsheet and word processing software.
• Two years clerical experience preferred.

Responsibilities

• Receive and route incoming calls and messages to staff.
• Greet visitors and guide them per district policies.
• Maintain visitor log and issue passes.
• Handle emergency calls and notify relevant staff.
• Process district mail and deliveries.
• Assist with residency forms and limited enrollment as needed.
• Prepare correspondence, forms, and HR reports.
• Process background checks for volunteers and chaperones.
• Maintain and file required reports and documents.
• Represent the school system positively to the community.

Skills

Phone system operation

Public relations

English proficiency

Reading/comprehension

One-on-one communication

Clerical experience

Education

High School Diploma or GED

Tools

MS Office

Job description

Starting Date: Immediately

Job Description

ADMINISTRATION RECEPTIONIST / HUMAN RESOURCES

REPORTS TO: Assistant Superintendent for Human Resources & Communications

DEPARTMENT/CAMPUS: Human Resources

PRIMARY PURPOSE: Under moderate supervision, respond to inquiries from staff, students, parents, and the public; provide requested information and/or referral to the appropriate parties; direct visitors; and provide general clerical support for the efficient operation of the central administration office.

QUALIFICATIONS:

• High School Diploma or GED

• Ability to operate multi-line phone system
• Effective public relations, organization, communication, and people skills
• Ability to speak, read, and understand English
• Ability to read and comprehend instructions
• Ability to effectively present information in one-on-one situations
• Ability to use software to develop spreadsheets, and do word processing
• Ability to effectively present information in one-on-one situations

• Two years clerical experience preferred

MAJOR RESPONSIBILITIES & DUTIES:

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Greet visitors (e.g., public, parents, students, substitutes, vendors) respond to their inquiries and/or direct them to appropriate personnel in accordance with district policies and procedures regarding building security.
• Maintain visitor log and issue visitor passes.
• Respond to emergency calls and notify appropriate parties to address immediate safety and/or security issues.
• Receive, sort, and distribute incoming district mail, and post outgoing mail.
• Receive deliveries and disseminate materials and information to the appropriate parties.
• Assist parents and campus staff to process residency forms for student enrollment in accordance with district policy and procedures and assist with limited open enrollment as needed.
• Prepare correspondence, forms, reports, and manuals for the department.
• Process criminal history background checks for volunteers and chaperones and maintain a database of cleared applicants.
• Compile, maintain, and file all reports, and other documents as required.
• Display tolerance necessary for accepting supervision for and criticism of job performance.
• Work in harmony with supervisory, faculty, and peer personnel.
• Use professional information discreetly and judiciously.
• Support and follow administrative and Board policy.
• Represent the school system to the community in a positive, professional way.
• Maintain a sincere, friendly attitude toward patrons.
• Perform other duties as assigned.

SUPERIVSORY RESPOONSBILITIES:

• None

MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals; multi-line phone system

Motion: Repetitive hand motions including reaching. Frequent keyboarding and use of mouse.

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: Reception desk in the administrative/central office
Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Position Type: Full-Time

Salary: $27,879 to $40,535 Per Year

Santa Fe Independent School District Human Resources - Santa Fe, Texas

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Tamra Loftin , Administrative Assistant for Human Resources
• Human Resources
• Phone: [phone]
• Email: [e-mail]