Administration Payroll Clerk

LIFT Community Action Agency, Inc.; Hugo (OK); On-site; USD 40,000 - 56,000; Full time

Job summary

LIFT Community Action Agency, Inc. is seeking a Payroll Clerk to ensure accurate and timely payroll processing on an established schedule. You will work closely with HR and the Fiscal Officer to handle wages, withholdings, and employee records, while ensuring compliance with federal and state regulations.

The role requires attention to detail, strong numerical accuracy, and confidentiality. Ability to manage multiple tasks and respond to employee inquiries is essential for success in this

Qualifications

• Degree in business or accounting or at least three years of payroll processing experience.
• Strong attention to detail and mathematical accuracy.
• Time management and organizational skills.
• Knowledge of payroll laws, including FLSA and tax regulations.
• Proficiency with software and data entry.
• Ability to maintain confidentiality and handle sensitive information.
• Communication skills for assisting employees.

Responsibilities

• Collect, review, and verify timesheets for accuracy.
• Enter work hours into software, compute wages including overtime and paid leave.
• Calculate taxes, deductions, garnishments, and other withholdings.
• Work with Human Resources and Fiscal Officer on entering and maintaining employee records.
• Issue paychecks, direct deposits, and pay statements.
• Prepare payroll reports as required.
• Resolve payroll discrepancies and answer employee questions.
• Balance and reconcile period-end payroll reports.
• Maintain records of leave balances.
• Submit retirement withholdings, and maintain retirement census records.
• Process payroll taxes, W-2 forms, 1095 forms, and employee verifications.
• Sales tax reporting.
• Perform moderately complex accounting tasks, research and resolve problems related to transactions handled by accounting.
• Perform other duties as may be assigned.

Skills

Attention to detail

Mathematical accuracy

Time management

Organizational skills

Payroll laws knowledge

Data entry

Confidentiality

Communication skills

Education

Bachelor's degree in business or accounting

Three years payroll processing experience

Tools

Payroll software

Job description

JOB SUMMARY:

The Payroll Clerk ensures employees are paid correctly and on an established payroll schedule. They handle sensitive financial and personal data, work closely with HR and Accounting, and maintain compliance with federal, state, and local wage regulations.

DUTIES AND RESPONSIBILITIES:

1. Collect, review, and verify timesheets for accuracy


2. Enter work hours into software, compute wages including overtime, and paid leave


3. Calculate taxes, benefit deductions, garnishments, and other withholdings


4. Work with Human Resources and Fiscal Officer on entering and maintaining employee records


5. Issue paychecks, direct deposits, and pay statements


6. Prepare and submit payroll-based reports as required


7. Resolve payroll discrepancies and answer employee questions


8. Balance and reconcile period-end payroll reports


9. Maintain records of leave balances


10. Submit retirement withholdings, and maintain retirement CENSUS records


11. Process payroll taxes, W-2 forms, 1095 forms, and employee verifications


12. Sales tax reporting


13. Perform moderately complex accounting task, research and resolve problems related to transactions handled by accounting


14. Perform other duties as may be assigned

QUALIFICATIONS:

1. A degree in business or accounting or at least three (3) years of payroll processing experience


2. Strong attention to detail and mathematical accuracy


3. Time management and organizational skills


4. Knowledge of payroll laws, including FLSA and tax regulations


5. Proficiency with software and data entry


6. Ability to maintain confidentiality and handle sensitive information


7. Communication skills for assisting employees

SUPERVISORY RELATIONSHIP:

The Payroll Clerk reports directly to the Fiscal Officer and supervises no other employees.

MENTAL AND PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS:

1. Constantly must be able to sit/stand in a stationary position 50% of the time.


2. Frequently must be able to move about inside the office to access file cabinets, office machinery, etc.


3. Frequently must operate a computer and other office productive machinery, such as a calculator, copy machine, and computer printer.


4. Frequently must communicate with staff and the public who have inquiries about LIFT CAA and Employment. Must be able to provide and discuss accurate information in these situations with the ability to maintain emotional control under stress.


5. Occasionally must move/carry items weighing up to 30 pounds or more.


6. Simultaneously managing multiple projects and tasks.

I have read and understand the job description listed above. My questions have been answered. I am fully qualified for this position and can perform the duties as described. I understand that this is not an exhaustive list of all my duties and responsibilities. I understand that Management (and no other) reserves the right to revise this job description as deemed necessary.

LIFT Community Action Agency, Inc. is an Equal Opportunity provider and employer. The functions, qualifications, requirements, and physical demands listed in this job description represent the essential functions of the job, which the employee must be able to perform either with or without reasonable accommodation. As an equal opportunity provider and employer, LCAA will make reasonable accommodations to enable individuals with disabilities to perform their job duties/functions. The listed job functions, duties and responsibilities do not necessarily include all activities that the employee may perform. Nothing herein restricts management's right to assign or reassign duties and responsibilities to this job at any time. This position is Non-Exempt from the provisions of the Fair Labor Standards Act and its amendments.