Payroll Coordinator at Education Center (236646)

Scottsdale Unified School District; Scottsdale (AZ); On-site; USD 40,000 - 48,000; Full time

Job summary

Scottsdale Unified School District is seeking a payroll clerk to perform stand-alone payroll processing and related duties. Responsibilities include reviewing timesheets, responding to questions, data input, and preparing reports.

The role requires attention to detail and ensuring payroll accuracy within established guidelines. Ideal candidates will have a high school diploma or GED with bookkeeping or payroll experience, strong computer skills, and the ability to meet strict payroll deadlines.

Qualifications

• High School Diploma or GED; plus bookkeeping coursework or 3 years payroll/accounting experience.

Responsibilities

• Process and audit timesheets and payroll changes.
• Respond to employee/supervisor questions and resolve routine issues.
• Input data and prepare required payroll reports.
• Maintain payroll records and compliance with regulations.
• Disburse paychecks with supporting attachments.
• Balance and reconcile payroll and related deductions.

Skills

Payroll processing

Payroll taxes (state/federal)

Labor laws (overtime)

Automated payroll software

Records maintenance

Customer service

Computer literacy

Mathematical calculations

Deadline compliance

Communication

Education

High School Diploma or GED

Tools

None

Job description

Position Objective

This stand-alone classification performs a variety of duties in the processing of payroll for the organization. Duties include: completing and reviewing timesheets; responding to employee and supervisor questions and resolving routine issues; performing data input; preparing required reports; and maintaining related records.

PAY GRADE: J

FLSA STATUS: Non-Exempt

DUTIES & RESPONSIBILITIES

• Processes, audits, and maintains timesheets, personnel action requests/reports, verifications of employment in accordance with established guidelines; verifies and tracks leave and accrual information; calculates and prorates salary and leave benefits amounts for off-cycle employees and special or unusual circumstances.
• Receives, researches, and inputs payroll changes into applicable computer system based on information contained on Personnel Action forms, contracts, and/or reports; receives and processes requests for substitute authorization numbers; receives, researches, and inputs “No Sub Available” forms; inputs and maintains all employee calendar information.
• Researches, responds, analyzes, and resolves various employee, department, and management inquiries and/or complaints.
• Sorts and secures the proper disbursement of employee paychecks including attachments such as time slips, docks, and direct deposit pre-note information.
• Balances, reconciles, and processes payroll in assigned area of responsibility, which includes: payroll taxes, insurance deductions, flexible spending accounts, and/or other related information; balances site responsibilities to proforma to ensure pay accuracy.
• Files payroll documentation to ensure audit trail and compliance with government regulations; maintains current fiscal year employee files in assigned area of responsibility; archives prior year files.
• Ensures appropriate funds are encumbered or disencumbered with correct funding codes.
• Performs other duties of a similar nature or level.
  

EDUCATION & EXPERIENCE

High School Diploma, or G.E.D., completion of additional bookkeeping coursework and three years of basic accounting or payroll experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

LICENSING REQUIREMENTS

• None Required

KNOWLEDGE

• Payroll processing practices;
• State and Federal payroll taxes;
• Labor laws associated with overtime payments;
• Automated payroll processing software;
• Payroll manuals and policies;
• Customer service principles.
  

SKILLS

• Operating a computer and related software applications;
• Performing mathematical calculations;
• Providing customer service;
• Reading, interpreting, and applying technical information;
• Identifying and resolving problems;
• Reviewing a variety of payroll documents and forms and identifying incorrect information;
• Meeting strict payroll deadlines;
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
  

Physical Requirements

Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Incumbents may be subjected to moving mechanical parts, odors, chemicals, extreme temperatures, inadequate lighting, workspace restrictions, and intense noises.

Note

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Return To Work

• Return To Work Retirees will have an hourly rate approximately 9% lower than listed below without falling below minimum wage.