Payroll/HR - H

Pikes Peak Post Acute; San Diego (CA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k matching

Job summary

Pikes Peak Post Acute in San Diego, CA is seeking a Payroll Specialist responsible for accurate entry of payroll data across multi-state and multiple payrolls and timely processing. The role provides payroll information, reports and support to ancillary departments.

You will manage workflows, handle garnishments, review exemptions and insurance, process paychecks or direct deposits, prepare earnings and tax reports, and ensure data privacy.

Qualifications

• High school diploma or GED required; associate or bachelor’s degree preferred.
• Experience with payroll processes and multi-state payrolls preferred.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Process and monitor garnishment orders and other payroll issues.
• Update payroll records with exemptions, insurance, direct deposit, job titles and department/division transfers.
• Pay employees via paycheck or direct deposit.
• Prepare earnings, taxes, deductions, leave, disability and nontaxable wages reports.
• Audit and balance payroll before transmission to vendor.
• Maintain data privacy and employee confidentiality.

Skills

Payroll processing

Data entry

Attention to detail

Verbal communication

Analytical skills

Excel knowledge

Education

High school diploma or GED

Associate's or Bachelor's degree in Accounting or Business

Job description

Pay range: $20.00 - $25.00 an hour (based on experience)
Benefits: Medical, Dental, Vision, 401k matching
The primary purpose of your job position is to ensure accurate entry of all payroll related data and timely processing of the company’s multi state and multiple payrolls. The payroll specialist will provide general payroll information, reports and support to ancillary departments. Manage workflow to ensure all payroll transactions are processed accurately and timely.

• Process and monitor garnishment orders and other issues that impact payroll
• Update payroll records by reviewing and entering changes in exemptions, insurance coverage, direct deposit, job titles and department/division transfers.
• Pay employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.
• Prepare reports by compiling data of earnings, taxes, deductions, leave, disability and nontaxable wages.
• Process off cycle checks.
• Prepare and process termination checks using appropriate state compliance guidelines
• Enter, update and monitor sick and vacations accruals.
• Process and complete verifications of employment.
• Prepare payroll allocation report for the finance team.
• Audit and balance payroll prior to transmission to payroll vendor.
• Research and resolve payroll discrepancies
• Respond to payroll questions and requests for information.
• Maintain data privacy and employee confidentiality.
• Contribute to team success by achieving specified metrics and team goals.
• Review and verify invoices and check requests – ensure proper coding.
• Enter and upload invoices into system.
• Process expense reports.
• Prepare and perform check runs.
• Post transactions to journals, ledgers and other records.
• Monitor accounts to ensure payments are up to date.
• Reconcile vendor statements, research and correct discrepancies.
• Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.
• Correspond with vendors and respond to inquiries.
• Produce AP reports as requested.
• Assist with month end closing.
• Provide supporting documentation for audits.
• Provide corporate support to assigned facilities.
• Identify and implement process improvements and efficiency. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 25 pounds. Prolonged use of a desk top or laptop computer. While performing the duties of this job, the employee is regularly required to sit, stand; walk and talk, read or hear. Frequent use of all office related equipment to include; copier/scanner/fax, telephone, and calculator. May be necessary to assist in the evacuation of residents during emergency situations. Education and/or Experience Must possess, as a minimum, a high school diploma or GED. Associates Degree or Bachelor’ Degree from an accredited university in Accounting or Business-related field of study preferred. Language Skills Strong verbal communications skills, Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers and employees. Mathematical Skills Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Certificates, Licenses, Registrations To perform this job successfully, an individual must have knowledge in clerical functions and computer literacy. Must have knowledge of office machines and equipment. : Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.
  

We are an equal opportunity employer and value diversity in our workforce.
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.