Office Manager

GS2LAW; Miami (FL); On-site; USD 50,000 - 75,000; Full time

Job summary

GS2 Law PLLC is seeking an Office Manager to keep an Aventura office running smoothly and own the firm’s day-to-day financial operations. The role is hands-on, requiring discretion and financial sharpness, with responsibilities spanning billing, accounts payable/receivable, office logistics, and HR administration.

Key duties include managing client billing cycles, coordinating with the accountant on trust accounting, handling vendor relationships, and supporting leadership with day-to-day

Qualifications

• Experience with billing, accounts payable/receivable, or bookkeeping is preferred.
• Law-firm billing experience (Clio or similar) is a plus.
• Strong numerical aptitude and financial recordkeeping experience.
• Excellent organizational skills and attention to detail.

Responsibilities

• Manage client billing cycles and accounts payable/receivable, and coordinate with the accountant/bookkeeper on trust accounting and firm financials.
• Oversee office supplies, vendors, facilities, scheduling, and serve as first point of contact for the office.
• Support onboarding/offboarding, maintain personnel files, coordinate benefits, and help enforce firm policies.
• Assist leadership with day-to-day administrative needs and coordinate across practice teams and systems (Clio, NetDocuments, Monday.com, HubSpot, Granola).
• Take on special projects as needed and adapt with the firm’s evolving needs.

Skills

Billing proficiency

Accounts payable

Accounts receivable

Bookkeeping

HR administration

Office operations

Communication skills

Discretion

Tools

Clio

NetDocuments

Monday.com

HubSpot

Granola

Job description

We're looking for an Office Manager to keep our Aventura office running smoothly, own the firm's day-to-day financial operations, and support firm operations more broadly. This is a hands-on, high-trust role for someone who's organized, discreet, and financially sharp — comfortable wearing multiple hats from billing and accounts payable/receivable to office logistics to HR administration.

What You'll Do

• Billing & Financial Operations: Manage client billing cycles, accounts payable and accounts receivable, invoice preparation and collections follow-up, and coordinate with our accountant/bookkeeper on trust accounting and firm financials
• Office Operations: Manage office supplies, vendors, facilities, and general upkeep; handle scheduling and coordination for the team; serve as the first point of contact for the office
• HR Administration: Support onboarding/offboarding, maintain personnel files, coordinate benefits administration, and help enforce firm policies
• Firm Operations Support: Assist leadership with day-to-day administrative needs, help coordinate across our practice teams, and support firm systems and workflows (we use Clio, NetDocuments, Monday.com, HubSpot, and Granola)
• Ad Hoc Support: Take on special projects as they arise — this role will evolve with the needs of the firm

What We're Looking For

• A mix of relevant experience and the right fit — we're open on years of experience if you demonstrate strong judgment, reliability, and ownership
• Prior experience with billing, accounts payable/receivable, or bookkeeping strongly preferred — law firm billing experience (Clio or similar) is a plus
• Comfortable with financial recordkeeping and reconciliations, and confident working with numbers day to day
• Excellent organizational skills and attention to detail
• Comfortable managing multiple priorities and working directly with firm leadership
• Strong written and verbal communication
• Discretion with confidential and sensitive information
• Proficiency with standard office/productivity tools; comfort learning new software systems

What We Offer

• A collegial, entrepreneurial environment where your contributions are visible and valued
• Flexibility on part-time or full-time structure based on the right candidate
• Direct exposure to firm leadership and operations

About GS2 Law

GS2 Law PLLC is a boutique law firm with offices in Aventura/Miami and New York, serving clients across real estate, corporate, estate planning, international/cross-border, and private lending matters, as well as high-end commercial litigation, intellectual property, and government matters. We're a lean, fast-moving team that values precision, discretion, and initiative.