Office Administrator

The Reserves Network Inc; Washington; On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement savings plan

Job summary

The Reserves Network Inc is seeking a proactive Office Administrator to serve as the face of the office in Vancouver, WA. This on-site role combines front desk reception, administrative duties, and facilities coordination to ensure smooth day-to-day operations in a fast-paced environment.

The ideal candidate will be highly organized, customer-focused, and capable of multitasking while maintaining a welcoming workplace.

Qualifications

• Experience in office administration, reception, or administrative support.
• Strong customer service with a professional first point of contact.
• Excellent verbal and written communication.
• Highly organized with attention to detail and ability to manage multiple priorities.
• Proactive, self-motivated, independent work style.
• Ability to anticipate needs and take initiative.
• Experience coordinating office operations, vendors, supplies, shipping, mail, and facilities support.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel).

Responsibilities

• Serve as the primary point of contact for visitors, clients, vendors, and employees, creating a professional and welcoming office environment.
• Greet and screen visitors, manage office access, and direct guests to the appropriate team members.
• Coordinate incoming and outgoing mail, shipping, deliveries, and high-volume printing and document preparation.
• Support daily office operations by monitoring supplies, ordering inventory, and coordinating with vendors and service providers.
• Ensure conference rooms and common spaces are clean, organized, and meeting-ready.
• Identify and coordinate resolution of office maintenance and facilities issues.
• Assist with meeting logistics, room setup, and event support.
• Provide administrative support to office staff, including scheduling and ad hoc projects.
• Manage multiple requests with timely and accurate completion.
• Maintain a safe, organized workplace and address operational needs proactively.
• Build positive relationships with employees, vendors, and visitors with strong customer service.

Skills

Customer service

Organizational skills

Communication skills

Multitasking

Reception

Problem solving

Teamwork

Confidentiality

MS Office

Excel

Tools

MS Office

Outlook

Word

Excel

Job description

Job Description

Job Description

Office Administrator | $28-$30/hr | M-F 7:30-4:30 (subject to change) | On-site | Temp-to-hire

What Matters Most

• Competitive Pay of $28-$30/hr
• Schedule: M-F 7:30-4:30 (subject to change)
• Location: Vancouver, WA 98684
• Temp-to-hire opportunity with career growth and stability

Job Description

Our client is seeking a proactive and customer-focused Office Administrator to serve as the face of their growing office while ensuring day-to-day operations run smoothly. This highly visible role combines front desk reception, office administration, facilities coordination, and workplace support, requiring someone who thrives in a fast-paced environment and takes pride in creating an organized, professional, and welcoming workplace. The ideal candidate is a self-starter with exceptional organizational skills, a service-oriented mindset, and the ability to anticipate needs, solve problems, and support both employees and visitors with a high level of professionalism.

Responsibilities:

• Serve as the primary point of contact for visitors, clients, vendors, and employees, creating a professional and welcoming office environment.
• Greet and screen visitors, manage office access, and direct guests to the appropriate team members.
• Coordinate incoming and outgoing mail, shipping, deliveries, and high-volume printing and document preparation.
• Support daily office operations by monitoring supplies, ordering inventory, and coordinating with vendors and service providers.
• Ensure conference rooms, common areas, break rooms, and shared spaces are clean, organized, and meeting-ready.
• Identify and coordinate resolution of office maintenance and facilities issues.
• Assist with meeting logistics, including room setup, food and beverage coordination, and event support.
• Provide administrative support to office staff, including scheduling assistance and other ad hoc projects.
• Manage multiple administrative requests while ensuring timely and accurate completion.
• Maintain a safe, secure, and organized workplace by monitoring office activity and addressing operational needs proactively.
• Build positive relationships with employees, vendors, and visitors while delivering exceptional customer service.
• Support office growth and expansion initiatives by helping maintain an efficient and well-organized workplace.
• Perform additional office administration, facilities, and workplace support duties as needed.

Qualifications and Requirements:

• Previous experience in office administration, office management, reception, workplace services, or administrative support.
• Strong customer service skills with the ability to serve as a professional and welcoming first point of contact.
• Excellent verbal and written communication skills.
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities.
• Proactive, self-motivated, and able to work independently with minimal supervision.
• Strong problem-solving skills with the ability to anticipate office needs and take initiative.
• Experience coordinating office operations, vendors, supplies, shipping, mail, and general facilities support.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
• Team-oriented with a positive attitude, low ego, and a collaborative approach to supporting others.
• Comfortable working in a fast-paced, onsite office environment five days per week.
• Ability to occasionally lift and move office supplies, packages, or equipment.
• Experience supporting office expansions, workplace projects, or facilities operations is a plus.
• Experience as an Office Manager, Office Administrator, Receptionist, Workplace Experience Coordinator, or Office Services Coordinator is preferred.

Benefits and Perks (upon conversion):

• Competitive compensation package
• Medical, dental, and vision insurance with company-paid premiums
• Retirement savings plan with employer