Administration Assistant

ePay Specialists, LLC; California (MO); On-site; USD 30,000 - 42,000; Full time

Job summary

ePay Specialists, LLC is seeking an Administration Assistant to support a small administrative team, ensuring smooth daily operations through data entry, file management, and customer support. Reporting to the Office Manager and Department Head, you will handle payroll reminders and weekly payroll processing, maintain organized files, and provide professional phone service.

Ideal candidates have entry-level office experience, a high school diploma, proficiency with Microsoft Office, and strong

Qualifications

• Entry-level experience in office administration.
• High school diploma or equivalent.
• Proficiency with Microsoft Office Suite and data entry.
• Strong communication, organization, and time management skills.
• Customer service and problem-solving abilities.

Responsibilities

• Communicating with clients for payroll reminders weekly
• Processing payrolls weekly for all clients
• Perform accurate data entry and maintain organized files
• Provide customer support and handle phone inquiries professionally
• Manage correspondence and prepare various documents
• Facilitate email communication and follow-ups
• Maintain attention to detail in all administrative tasks
• Contribute to special projects and varied daily responsibilities

Skills

Data entry

Communication skills

Time management

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Job Description

The Administration Assistant plays a crucial role within a small administrative team, supporting daily office functions and special projects. Reporting directly to the Office Manager, Executive Assistant, and Department Head, this position ensures smooth operations through efficient data entry, file management, and customer support. Attention to detail and strong communication skills are essential for managing correspondence and providing excellent phone service.

Responsibilities

• Communicating with clients for payroll reminders weekly
• Processing payrolls weekly for all clients
• Perform accurate data entry and maintain organized files
• Provide customer support and handle phone inquiries professionally
• Manage correspondence and prepare various documents
• Facilitate email communication and follow-ups
• Maintain attention to detail in all administrative tasks
• Contribute to special projects and varied daily responsibilities

Preferred Qualifications

• Entry-level experience in office administration
• High school diploma or equivalent
• Proficiency with Microsoft Office Suite and data entry
• Strong communication, organization, and time management skills
• Customer service and problem-solving abilities

Company Description

We offer a wide range of product services, integration capabilities, and strategic partnerships, allowing you to service all your payroll, worker’s comp., time tracking, benefits and HR needs in one location. Our goal is to reduce the time and money your company spends on employee management.