Administration and Compliance Support Associate

Peabody Properties Inc.; Braintree (MA); On-site; USD 68,000 - 83,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k)

STD

Life insurance

EAP

Paid time off

Paid holidays

Tuition reimbursement

Wellness programs

Employee referral bonuses

Flex spending

Job summary

Peabody Properties is seeking an Administration and Compliance Support Associate in Braintree, MA to ensure alignment with housing laws and internal policies. You will coordinate systems, manage sensitive information, and draft policies across departments.

The role requires 3–5+ years in admin support, strong writing skills, and experience with housing platforms such as EOHLC and SAMS. A comprehensive benefits package accompanies the position.

Qualifications

• 3–5+ years of experience in administrative support, preferably within affordable housing, legal, or regulatory compliance sectors.
• Advanced knowledge of database administration and fluency in housing-specific platforms (EOHLC, SAMS, etc.).
• Proven ability to handle highly sensitive and confidential information with professional integrity.
• Exceptional writing and editing skills, with the ability to translate complex regulations into clear, actionable policies.
• Strong organizational skills with the ability to work under pressure, prioritize multi-phase projects, and meet strict external deadlines.

Responsibilities

• Hearings & Notifications: In coordination with the Senior Director, manage the response process for Predetermination Hearings involving potential criminal activity and Fair Housing concerns.
• Policy Development: Draft, edit, and maintain Resident Selection Plans and LEP policies; conduct regular audits for field compliance.
• Regulatory Reporting: Assist in preparation of standard reporting for state, federal, and local agencies; respond to inspections promptly.
• Systems Coordination: Serve as primary coordinator for Federal, State, and Local systems (SAMS, EOHLC, RI Housing, MassHousing, City of Boston Census).
• Access Control: Manage user access, credential maintenance, and terminations for Mass Access and other databases.
• Data Integrity: Maintain databases related to leases, inspections, and development data; manage SAMS registrations.
• Communications & Development: Draft confidential correspondence, newsletters; assist lease-up reporting and prepare Property Fact Sheets.
• Administrative Oversight: Manage conflicting priorities and provide front-desk coverage as needed.

Skills

Regulatory compliance

Data management

Policy drafting

Written communication

Tools

EOHLC

SAMS

MassHousing

DUNS/UEI

Job description

Administration and Compliance Support Associate

About the Organization With a growing workforce of more than 600 team members, The Peabody Companies manages more than 14,650 units of residential housing. We offer property management, leasing, marketing, facility maintenance, accounting and finance, compliance, quality assurance, as well as sales and brokerage services. Our portfolio includes conventional and multi-family housing (single high-rise to scattered sites), senior communities, veteran's housing and supportive housing services. We are a management company that truly does it all, and we continue to grow.

OUR VISION:

We put the HOME in housing.

OUR MISSION:

To deliver exemplary service through:

• FISCAL responsibility to our clients;
• INTEGRITY in all aspects of our business practices;
• STABILITY for 45+ years of meeting our client's business needs;
• HUMILITY in relationships with clients, residents and employees and a commitment to always listen.

Description

Peabody Properties, awell-established leader in housing is seeking an Administration and Compliance Support Associate. This role provides comprehensive support to the Senior Director, ensuring the organization remains in full alignment with state and federal housing laws, governmental regulations, and internal policies.

The ideal candidate will be a proactive professional capable of managing sensitive information and complex projects with minimal supervision. This role is a cornerstone of our compliance infrastructure, requiring a blend of technical system management, policy drafting, and inter-departmental coordination.

Regulatory Compliance & Resident Relations

• Hearings & Notifications: In coordination with the Senior Director, manage the response process for Predetermination Hearings involving potential criminal activity and Fair Housing concerns. Draft and issue formal approval/denial notifications in strict accordance with PPI Policies and Procedures.
• Policy Development: Draft, edit, and maintain Resident Selection Plans and LimitedEnglish Proficiency (LEP) policies. Conduct regular audits of property sites to ensure field-level compliance with these standards.
• Regulatory Reporting: Assist in the preparation of standard reporting for state, federal, and local agencies. Ensure Compliance and Property Managers respond to regulatory inspections in a timely and effective manner.

Systems Coordination & Database Management

• Agency Liaison: Serve as the primary coordinator and administrator for Federal, State, and Local systems, including but not limited to SAMS, EOHLC (State Occupancy Reports), RI Housing, MassHousing, and the City of Boston Census.
• Access Control: Manage user access, credential maintenance, and terminations for Mass Access and other proprietary state/local databases.
• Data Integrity: Maintain organizational databases related to property lease-ups, inspections, and new development data. Manage annual registration and maintenance of DUNS/UEI numbers within the federal SAM system.

Operational & Executive Support

• Communications: Draft confidential correspondence, legal notices, and internal memoranda. Collaborate with the Senior Director to write and distribute periodic newsletters regarding policy updates to the department.
• Development Support: Assist in the lease-up phase of new developments by preparing Property Fact Sheets, coordinating utility allowances, and generating relevant reports for owners and investors.
• Administrative Oversight: Proactively manage conflicting priorities and project deadlines. Provide front-desk coverage at the Corporate Office as required to ensure seamless business operations.

Education and Experience

• 3–5+ years of experience in administrative support, preferably within affordable housing, legal, or regulatory compliance sectors.
• Advanced knowledge of database administration and fluency in housing-specific platforms (EOHLC, SAMS, etc.) is highly preferred.
• Proven ability to handle highly sensitive and confidential information with professional integrity.
• Exceptional writing and editing skills, with the ability to translate complex regulations into clear, actionable policies.
• Strong organizational skills with the ability to work under pressure, prioritize multi-phase projects, and meet strict external deadlines.

Compensation and Benefits

Peabody Properties offers $75K dependent on experience, location, property size and budget, along with a rich benefits package that includes, but is not limited to, medical, dental, 401(k), STD, life insurance, Employee Assistance Programs (EAP), paid time off, paid holidays, paid training, tuition reimbursement, wellness programs, employee referral bonuses, and flex spending.

EEO Statement

Peabody Properties is an Equal Opportunity Employer and is committed to workforce diversity. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, gender identity, sexual orientation, and other legally protected characteristics. If you require a reasonable accommodation because of a disability for any part of the employment process, please e-mail our Talent Acquisition Manager and let us know the nature of your request and your contact information. Smoke-free workplace. Drug-free work environment

Peabody Properties participates in E-Verify

Position Requirements

Number of Openings 1

Category Administration

Full-Time/Part-Time -unspecified-

Exempt/Non-Exempt Non-Exempt

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications.

Administration and Compliance Support Associate in Braintree, MA