Administration and Compliance Support Associate

Peabody Properties Inc.; Boston (MA); On-site; USD 67,500 - 82,500; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Tuition reimbursement

Job summary

Peabody Properties Inc. in Boston is looking for an Administration and Compliance Support Associate. This role provides comprehensive support to the Senior Director, ensuring compliance with state and federal housing laws.

The ideal candidate will effectively manage sensitive information and projects while drafting policies and coordinating with various regulatory bodies. A salary of $75,000 is offered, along with an extensive benefits package, including health insurance and paid time off.

Qualifications

• 3–5+ years of experience in administrative support, preferably within housing or compliance sectors.
• Exceptional writing and editing skills to translate complex regulations into actionable policies.
• Ability to manage sensitive information with professional integrity.

Responsibilities

• Manage compliance with state and federal housing laws.
• Draft and maintain resident selection plans and audit compliance.
• Coordinate with various housing agencies and manage database access.

Skills

Database administration

Written communication skills

Organizational skills

Regulatory compliance knowledge

Education

3–5+ years in administrative support

Advanced knowledge of housing-specific platforms

Job description

Administration and Compliance Support Associate

About the Organization

With a growing workforce of more than 600 team members, The Peabody Companies manages more than 14,650 units of residential housing. We offer property management, leasing, marketing, facility maintenance, accounting and finance, compliance, quality assurance, as well as sales and brokerage services. Our portfolio includes conventional and multi-family housing (single high‑rise to scattered sites), senior communities, veteran's housing and supportive housing services. We are a management company that truly does it all, and we continue to grow.

Vision

We put the HOME in housing.

Mission

• FISCAL responsibility to our clients;
• INTEGRITY in all aspects of our business practices;
• STABILITY for 45+ years of meeting our client's business needs;
• HUMILITY in relationships with clients, residents and employees and a commitment to always listen.

Description

Peabody Properties, a well-established leader in housing, is seeking an Administration and Compliance Support Associate. This role provides comprehensive support to the Senior Director, ensuring the organization remains in full alignment with state and federal housing laws, governmental regulations, and internal policies.

The ideal candidate will be a proactive professional capable of managing sensitive information and complex projects with minimal supervision. This role is a cornerstone of our compliance infrastructure, requiring a blend of technical system management, policy drafting, and inter-departmental coordination.

Responsibilities

Regulatory Compliance & Resident Relations

• Hearings & Notifications: In coordination with the Senior Director, manage the response process for Predetermination Hearings involving potential criminal activity and Fair Housing concerns. Draft and issue formal approval/denial notifications in strict accordance with PPI Policies and Procedures.
• Policy Development: Draft, edit, and maintain Resident Selection Plans and Limited English Proficiency (LEP) policies. Conduct regular audits of property sites to ensure field-level compliance with these standards.
• Regulatory Reporting: Assist in the preparation of standard reporting for state, federal, and local agencies. Ensure Compliance and Property Managers respond to regulatory inspections in a timely and effective manner.

Systems Coordination & Database Management

• Agency Liaison: Serve as the primary coordinator and administrator for Federal, State, and Local systems, including SAMS, EOHLC (State Occupancy Reports), RI Housing, MassHousing, and the City of Boston Census.
• Access Control: Manage user access, credential maintenance, and terminations for Mass Access and other proprietary state/local databases.
• Data Integrity: Maintain organizational databases related to property lease-ups, inspections, and new development data. Manage annual registration and maintenance of DUNS/UEI numbers within the federal SAM system.

Operational & Executive Support

• Communications: Draft confidential correspondence, legal notices, and internal memoranda. Collaborate with the Senior Director to write and distribute periodic newsletters regarding policy updates to the department.
• Development Support: Assist in the lease‑up phase of new developments by preparing Property Fact Sheets, coordinating utility allowances, and generating relevant reports for owners and investors.
• Administrative Oversight: Proactively manage conflicting priorities and project deadlines. Provide front‑desk coverage at the Corporate Office as required to ensure seamless business operations.

Education and Experience

• 3–5+ years of experience in administrative support, preferably within affordable housing, legal, or regulatory compliance sectors.
• Advanced knowledge of database administration and fluency in housing‑specific platforms (EOHLC, SAMS, etc.) is highly preferred.
• Proven ability to handle highly sensitive and confidential information with professional integrity.
• Exceptional writing and editing skills, with the ability to translate complex regulations into clear, actionable policies.
• Strong organizational skills with the ability to work under pressure, prioritize multi‑phase projects, and meet strict external deadlines.

Compensation and Benefits

Peabody Properties offers $75,000 dependent on experience, location, property size and budget, along with a comprehensive benefits package that includes medical, dental, 401(k), STD, life insurance, Employee Assistance Programs (EAP), paid time off, paid holidays, paid training, tuition reimbursement, wellness programs, employee referral bonuses, and flex spending.

EEO Statement

Peabody Properties is an Equal Opportunity Employer and is committed to workforce diversity. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, gender identity, sexual orientation, and other legally protected characteristics. If you require a reasonable accommodation because of a disability for any part of the employment process, please e‑mail our Talent Acquisition Manager and let us know the nature of your request and your contact information. Smoke‑free workplace. Drug‑free work environment.

Peabody Properties participates in E‑Verify.

Position Requirements

Number of Openings: 1

Category: Administration

Full‑Time/Part‑Time: unspecified

Exempt/Non‑Exempt: Non‑Exempt

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications.