Admin Tech I - Doc Control

Harris Central Appraisal District; Houston (TX); On-site; USD 32,000 - 45,000; Full time

Job summary

Harris Central Appraisal District in Houston, Texas seeks an entry-level administrative support specialist to assist with clerical duties under supervision. The role includes data entry, mailroom tasks, and basic document handling.

You will maintain customer and vendor records, assist with scanning and indexing documents, and support multiple divisions as needed in a fast-paced public-sector environment.

Qualifications

• High School Diploma or equivalent preferred.
• Typically 2 years of related work experience.
• Familiarity with basic clerical tasks and office software.

Responsibilities

• Perform data entry using departmental software.
• Perform mailroom duties including stamping, sorting, logging, and preparing mail.
• Maintain customer and vendor information.
• Index and research documents in imaging system and assist divisions as needed.

Skills

Data entry

General office procedures

Research skills

Attention to detail

Education

High School Diploma or equivalent

Tools

Visiflow imaging system

WinRDE system

Job description

Join an organization that values it's community and employees!The purpose of this entry level position is to perform basic administrative support duties in varied functional and/or project team situations according to the supervisor's instructions, priorities, duties, policies, and department procedures. This is accomplished by applying general clerical knowledge of scanning, data entry, filing, and sorting mail. Other responsibilities include receiving and protecting confidential information and assisting with a variety of job duties for the division and performing other duties as required.EDUCATION REQUIREMENTSHigh School Diploma or equivalent preferredWORK EXPERIENCETypically, 2 years of related work experienceJob ResponsibilitiesThis information is intended to be descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position.General Responsibilities (Broad responsibilities that are consistent across job families)Perform data entry using departmental software.Perform mailroom duties including picking up, stamping, sorting, logging, prepping, scanning large varieties of correspondence and obtaining valid mailing addresses to process returned mail.Maintain customer and vendor information.Performs other duties as assigned.Position Specific Responsibilities (Division specific responsibilities)INFORMATION AND ASSISTANCE (Document Control):Sort, receive, distribute, prep and scan the mail for I&A divisionPerform data entry, logging certified mail for distribution when applicablePerform mailroom duties including stampingIndex and research documents via Visiflow imaging systemProvide assistance to other divisions regarding documents received in the Information and Assistance divisionAccess the WinRDE system to locate accounts.Position Qualifications & RequirementsKNOWLEDGE:Data entryGeneral office proceduresResearching skillsKnowledge of general proceduresGeneral office proceduresWORKING CONDITIONSPositions in this class typically require repetitive motions, sitting or standing for prolonged periods of time in an office setting.PHYSICAL & MENTAL REQUIREMENTSPositions in this class typically require repetitive motions, walking, talking and hearing. Must be able to sit or stand for extended periods of time with ability to reach, bend and move up/down on steps. Must be able to lift up to 50-pounds. The position requires considerable concentration, creativity and ability to effectively multi-task and manage time. The position is subject to stress caused by a changing public environment, mandatory deadlines and heavy workload. Requires the ability to ask questions that will bring forth the information needed to make sound decisions.Equal Opportunity EmployerThe Harris Central Appraisal District is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic,including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.