Engineering Administrative Coordinator

Harris County; Houston (TX); On-site; USD 36,000 - 52,000; Full time

Job summary

The Harris County Flood Control District is seeking an Engineering Administrative Coordinator to provide essential administrative support to the Engineering Division. The role includes processing invoices, maintaining records, preparing documents, and coordinating with the Commissioners Court for approvals.

Strong organization, confidentiality, and communication skills are essential. Responsibilities include calendar management, data reporting, and ensuring policy compliance while delivering

Qualifications

• Two years of verifiable secretarial/administrative support experience.
• High school diploma or GED required.
• Valid Class C Texas Driver’s License.
• Strong typing, confidentiality, and time-management skills.

Responsibilities

• Process invoices and obtain approvals for payment.
• Track expenditures using the District Financial Application.
• Maintain detailed records and compile data.
• Prepare and edit letters, memos, and reports.
• Coordinate document routing for approval by Commissioners Court.
• Manage calendars for employees and contractors.
• Provide courteous public/customer service via in person, phone, or email.
• Adapt to evolving district needs.

Skills

Office procedures

Confidentiality

Time management

Communication

Multitasking

Education

High school diploma/GED

Tools

DFA

Job description

About Harris County Flood Control District:

The Flood Control District has the mission to reduce the risk of flooding in Harris County, the third most populated county in the United States, with a population in excess of 4.7 million, including the City of Houston, the nation’s fourth largest city. The Flood Control District has jurisdiction over the primary stormwater facilities in the county, which consist of approximately 1,500 channels totaling nearly 2,500 miles in length, as well as more than 60 regional stormwater detention basins, totaling more than 10,000 acres and several wetlands mitigation banks including Greens bayou.

What you will do at Harris County Flood Control District:

The District is seeking qualified candidates for the role of Engineering Administrative Coordinator, who will be responsible for performing a wide variety of administrative duties to support the Engineering Division, including providing support for purchasing and processing requisitions.

Essential Functions & Duties:

Invoice & Financial Processing

• Receive invoices, obtain appropriate approvals, and route to District Finance for payment.
• Use District Financial Application (DFA) to track actual expenditures against the budget.

Data, Records & Reporting

• Maintain detailed records.
• Update various internal reports, collect and compile data, and perform follow-up, as necessary.

Document Preparation, Editing & Quality Review

• Proofreads outgoing materials for grammar, spelling, required signature(s), and conformance with established policies and procedures.
• Prepares, scans, routes, and tracks various contractual documents and correspondence for submittal for approval by the Harris County Commissioners Court.
• Compose, type, and edit letters, memos, reports, and other documents.
• Sort, scan, copy, fax, and file hard copy department documents and correspondence.

Policy Application & Completeness Review

• Apply department policies and procedures in determining completeness of applications, forms, records, and reports.

Public Interaction & Customer Service

• Interact extensively with the public and District employees both in person, by telephone, and by email in a courteous and professional manner.

Additional Responsibilities and Duties

• Update and maintain calendars for employees and contractors.
• Assume additional responsibilities as required, adapting to the evolving demands, responsibilities, needs, and objectives of the district.

Harris County is an Equal Opportunity Employer https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx If you need special services or accommodations, please call [phone] or email [e-mail]. This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Education:

• High school diploma/ GED or equivalent

Experience:

• Two (2) years of verifiable experience in secretarial/administrative support or related field.

Licensure:

• Valid Class “C” Texas Driver’s License

Knowledge, Skills, and Abilities:

• Solid knowledge of modern office procedures (scanning, filing, and record keeping), computer operations, and software applications, and strong typing skills.
• Requires a high level of confidentiality, judgment, personal responsibility, and dependability.
• Requires good diagnostic and troubleshooting skills to solve work problems.
• Requires good analytical skills in applying guidelines, policies, and precedents and in adapting standard methods to fit facts and conditions.
• Requires the ability to efficiently manage a variety of concurrent responsibilities.
• Work independently and with a team in an office environment, with limited supervision, relative autonomy, and general review.
• Be a self-starter; assume ownership in setting goals, organizing work, and completing assigned tasks.
• Utilize good time management skills and effectively prioritize and schedule multiple tasks and initiatives.
• Use proper grammar, correct spelling and punctuation, simple formats, and filing systems.
• Effectively communicate with coworkers, the general public, the industry, and governmental representatives.
• Solve simple mathematical problems that may be required in normal work situations.

NOTE: Qualifying education, experience, knowledge and skills must be documented in your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Position Type:

• Regular Full Time

Hours:

• 40 hours per week

Salary:

• To be discussed at the interview

Location:

• Engineering | 9900 Northwest Freeway 77092

Physical Demands & Environmental Exposure:

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.

• Frequent standing and walking; prolonged sitting for extended periods of time.
• Frequent sorting, filing, shelving, and handling of documents, books, files, file drawers, and related materials and equipment required for clerical operations.
• Occasional stooping, bending, reaching, lifting, and carrying items up to 15 pounds, ascending or descending stairs.
• Work is performed indoors in a normal office environment with acceptable lighting, temperature, air conditioning, and noise levels.

Employment may be contingent on passing a drug screen and meeting other standards. Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.