Admin Support III- SCET

Utah Valley University; Orem (UT); On-site; USD 42,000 - 60,000; Full time

Job summary

Utah Valley University is seeking an experienced administrative professional to support day-to-day operations, budgeting, facilities management, and project coordination. You will work closely with college leadership to ensure timely services for students, faculty, and programs.

This role requires attention to detail, multi-tasking, and collaborative work with a variety of stakeholders. Responsibilities include coordinating meetings and events, maintaining records and inventories, and ensuring

Qualifications

• Requires a bachelor’s degree or a combination of education and related experience totaling four years.
• Proficient in administrative office methods, budgeting, and record-keeping procedures.
• Strong communication, problem-solving, and organization skills are essential.

Responsibilities

• Perform advanced and confidential administrative duties, including composing correspondence, meeting minutes, financial reports, and other administrative processes.
• Assist with on-site production and cleanup for events; prepare materials, registration lists, seating cards, and close-out of events.
• Coordinate meetings, calendars, and schedules; maintain inventory of office equipment and supplies; manage files and expenditures.
• Support information dissemination to students, faculty, and the public about university services; respond to inquiries via phone and walk-ins; maintain confidentiality.
• Perform other job-related duties as assigned.

Skills

Interpersonal communication

Problem-solving

Budgeting

Event planning

Record keeping

Project coordination

Multitasking

Customer service

Phone etiquette

Education

Bachelor's degree or equivalent combination of education/experience

Tools

Microsoft Office Suite

Google Drive

Dropbox

Database management

Job description

At Utah Valley University, you'll play an important role in supporting the day-to-day operations that help students, faculty, and programs succeed. This position offers a dynamic mix of administrative leadership, fiscal coordination, event planning, and operational support, providing opportunities to apply and expand your expertise in budgeting, facilities management, record keeping, and project coordination. Working closely with college leadership, you will contribute to the efficient delivery of services and initiatives that support the university's mission.

This is an excellent opportunity for a detail-oriented professional who enjoys problem-solving, managing multiple priorities, and collaborating with a variety of stakeholders. From coordinating meetings and special events to supporting strategic projects and supervising student employees, you will have a meaningful impact while gaining broad experience in higher education administration within a supportive and engaging campus environment.

• Performs advanced and confidential administrative duties, including composing correspondence, meeting minutes, financial reports, and other administrative processes and procedures.
• Assists with managing on-site production and clean up for events as necessary. Prepares name tags, materials, notebooks, packages, gift bags, registration lists, and seating cards. Closes out all events as required.
• Informs students, faculty, and the public of Smith College of Engineering and Technology and university services. Responds to incoming calls and walk-in traffic, providing accurate information. Maintains inventory of office equipment and supplies. Establishes, updates, and maintains files, inventories, ordering, receiving, billing, distributing, monitoring, and reconciling expenditures.
• Coordinates meetings, schedules, and calendars.
• Performs other job-related duties as assigned.

Graduation from an accredited institution with a bachelor's degree related to the Summary of Duties; OR any combination of education and/or related experience totaling four years.

For Example

• Bachelor's degree in a related field (approximately 120 college credits).
• OR an associate degree in a related field (approximately 60 college credits) plus 2 years of related experience.
• OR three years of completed college coursework (approximately 90 college credits) plus 1 year of related experience.
• OR two years of completed college coursework (approximately 60 college credits) plus 2 years of related experience.
• OR one year of completed college coursework (approximately 30 college credits) plus 3 years of related experience.
• OR a high school diploma or equivalent plus 4 years of related experience.

Knowledge

• Knowledge of administrative office methods, techniques, practices, and procedures.
• Knowledge of basic accounting and budgeting procedures.
• Knowledge of Microsoft Office Suite of applications (i.e., Excel, Word, PowerPoint, Access, Outlook), and other software applications such as Google Drive, Dropbox, and Explorer.
• Knowledge of spreadsheets and experience with database management.

Skills

• Skills in office methods, techniques, practices, and procedures.
• Skills in the use of computers and computer software applications, including word processing, spreadsheets, email, internet, database, and presentations.
• Skills in the preparation and interpretation of reports, charts, graphs, and tables.
• Skills in interpersonal communication, problem-solving, and decision-making.
• Skills in customer service and phone etiquette.

Abilities

• Ability to perform a variety of administrative support duties with minimum supervision.
• Ability to follow verbal and written procedures and instructions.
• Ability to communicate effectively, verbally and in writing.
• Ability to build and maintain effective working relationships with individuals from a variety of backgrounds and experiences.
• Ability to work independently.
• Ability to multitask, prioritize, and follow projects through to successful completion.
• Ability to maintain confidentiality with sensitive information.
• Ability to maintain calendars and schedules and track multiple projects simultaneously.
• Ability to prepare financial transactions and monitor budgets.
• Ability to follow verbal and written procedures and instructions.
• Ability to demonstrate professional demeanor and poise.