Admin Support III - Development

Woodbury School of Business; Orem (UT); Presencial; USD 45.000 - 65.000; Jornada completa

Descripción de la vacante

Utah Valley University is seeking an Admin Support III to join the Advancement team and support fundraising and relationship-building efforts, assisting the Senior Director of Development with complex administrative functions, travel and financial processes.

Based in Utah County, this role offers exposure to university leadership, donors, and campus colleagues, with opportunities to develop skills in budgeting, travel administration, records management, and operational planning while ensuring a

Formación

• Knowledge of general administrative support duties, including monitoring and tracking of financial data.
• Knowledge and use of Microsoft Outlook, Banner, and Concur.

Responsabilidades

• Oversee fiscal tracking: expense reports, mileage, requisitions, POs, budgets, and travel audits.
• Provide general staff support and planning, including scheduling, facilities scheduling, and records.
• Coordinate meetings and events; assist with travel for department staff using Concur and travel audits.
• Train and supervise lower-graded staff or students.
• Perform other duties as assigned.

Conocimientos

Microsoft Outlook

Banner

Concur

Educación

Bachelor's degree in related field

Associate's degree + 2 years related experience

3 years college coursework + 1 year related experience

2 years college coursework + 2 years related experience

1 year college coursework + 3 years related experience

4 years of related experience

Herramientas

Microsoft Outlook

Banner

Concur

Descripción del empleo

Position Announcement

Join Utah Valley University’s Advancement team and play a vital role in supporting fundraising and relationship-building efforts that help advance the university’s mission. As an Admin Support III, you will serve as a key partner to the Senior Director of Development, coordinating complex administrative functions, managing schedules and communications, processing financial and travel documentation, and helping ensure the smooth operation of a fast-paced development office. This position offers the opportunity to contribute to meaningful initiatives while working closely with university leaders, donors, and colleagues across campus.

UVU provides a collaborative and mission-driven environment where organization, initiative, and attention to detail are highly valued. Employees have the opportunity to develop expertise in budgeting, event coordination, travel administration, records management, and operational planning while supporting projects that have a lasting impact on students and the university community. Located in the heart of Utah County, UVU offers a dynamic workplace, outstanding campus resources, and the chance to be part of an institution dedicated to student success, innovation, and continuous improvement.

Summary Of Responsibilities

• Performs and/or oversees a variety of associated administrative duties within the department. Duties include overall fiscal tracking, including completing and tracking expense reports, mileage tracking, requisition submission, purchase orders, purchase card audits, budget projections, and travel audit preparation.
• Offers general staff support and planning activities, some of which require advanced or specialized knowledge and skills, such as monitoring, calendaring, facilities scheduling, inventory control, specialized recordkeeping, and/or specified information-gathering projects and tasks.
• Coordinates and facilitates meetings, program functions, and/or special events, as appropriate. Assists with travel for department employees using Concur, including preparing travel audits. Trains and oversees lower-graded staff and/or students.
• Performs other job-related duties as assigned.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with a bachelor's degree related to the Summary of Duties; OR any combination of education and/or experience totaling four years.

For Example

• A bachelor's degree from an accredited institution in a field related to the Summary of Duties.
• OR an associate's degree from an accredited institution in a related field and two years of related experience.
• OR three years of college coursework in a related field (approximately 90 semester credits) and one year of related experience.
• OR two years of college coursework in a related field (approximately 60 semester credits) and two years of related experience.
• OR one year of college coursework in a related field (approximately 30 semester credits) and three years of related experience.
• OR four years of related experience.

Knowledge / Skills / Abilities

Knowledge

• Knowledge of general administrative support duties, including monitoring and tracking of financial data.
• Knowledge and use of Microsoft Outlook, Banner, and Concur.

Skills

• Skills in the use of computers and computer software applications, including calendaring, word processing, spreadsheets, and e-mail.
• Skills in office etiquette; demonstrate the highest quality customer service for incoming and outgoing telephone calls; methods, techniques, practices, and procedures.
• Skills in problem-solving, decision-making, networking, and excellent interpersonal communication.
• Skills in prioritizing, organization, and coordination.

Abilities

• Ability to perform a variety of administrative support duties with minimum supervision.
• Ability to multitask and prioritize to meet the needs of a busy front office.
• Ability to establish and maintain effective working relationships with people of varying backgrounds and experiences.
• Ability to coordinate and assist in the preparation and monitoring of departmental financial transactions
• Ability to follow verbal and written procedures and instructions.
• Ability to compose and edit written materials in a professional manner.
• Ability to communicate effectively, verbally and in writing.