Admin & HR Associate

Dewey Square Group; Washington (District of Columbia); On-site; USD 42,000 - 52,000; Full time

Job summary

Dewey Square Group in Washington, DC seeks an Admin & HR Associate to support administrative and HR functions. You will be the DC office’s go-to person, welcoming visitors and helping with daily operations while maintaining a positive, energetic workspace.

Responsibilities include supporting talent acquisition, onboarding, internship coordination, data management, and internal communications. Ideal candidates have 1–3 years of related experience, a Bachelor's degree or equivalent, and comfort

Qualifications

• 1–3 years of experience in office administration or HR support.
• Bachelor's degree preferred; equivalent experience considered.
• On-site work 4 days per week in Washington, DC.
• Strong organizational skills and attention to detail.
• Clear written and verbal communication; professional demeanor.

Responsibilities

• Greet visitors and support office operations.
• Coordinate onboarding, background checks, and reference checks.
• Plan office events and manage supplies.
• Maintain administrative spreadsheets and newsletters logistics.
• Liaise with IT and support internal communications.

Skills

Office coordination

Customer service

Communication skills

Attention to detail

Education

Bachelor's degree preferred

Tools

MS Office

AI tools familiarity

Job description

We are seeking an energetic, proactive, and detail-oriented Admin & HR Associate to join our Washington, DC team and support administrative and HR functions across the organization.

In this role, you will be the key go-to person in our DC office - welcoming visitors, fostering a fun and connected workplace culture, and supporting key office and HR operations. If you are eager to learn and thrive in an active team environment, we would love to meet you.

Key Responsibilities:

Office Administration & Support

• Office Hospitality: Serve as the face of the DC office; welcome visitors, clients, and team members upon arrival.
• Culture & Events: Plan and execute social events, office meals, staff contests, and holiday celebrations to build an engaging and positive work culture.
• Vendor & Supplies Management: Keep the office stocked with snacks, drinks, and essential office supplies.
• Storage & Inventory: Oversee and organize off-site/on-site storage facilities and maintain accurate office assets and inventories.
• Mailbox & Voice Mail Management: Monitor and respond to general inquiries.
• IT: Liaison between staff and IT support.

HR Administration & Recruitment Support

• Talent Acquisition Support: Post job openings across relevant job boards, track applications, and actively monitor and manage our careers mailbox.
• Onboarding & Vetting: Coordinate pre-employment processes, including initiating background checks and conducting reference checks for job applicants.
• Internship Program: Help coordinate and manage our internship program, including onboarding, organizing intern training sessions, and providing individual support.
• Data & Directory Management: Maintain and update key administrative spreadsheets to ensure accuracy.
• Internal Communications: Assist with drafting content and logistics for the company newsletter to keep teams informed and engaged.

Qualifications & Skills:

• Experience: 1–3 years of experience in office administration, administrative support, or HR assistance (prior internship experience welcomed).
• Education: Bachelor's degree preferred; equivalent experience will be considered.
• Presence: Must be able to work on-site 4 days per week (1 day remote) in our Washington, DC office.
• Attributes: High energy, welcoming demeanor, strong work ethic, and a genuine eagerness to learn and grow within HR and office operations.
• Organizational Skills: Excellent multi-tasking ability with strong attention to detail and accurate record-keeping.
• Communication: Clear, friendly, and professional written and verbal communication skills.
• Tech-Savvy: Proficient with MS Office, familiarity with or a willingness to learn and adopt AI tools.

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As an Equal Opportunity Employer, Dewey Square Group does not discriminate against applicants or employees because of their race, creed, color, age, religion, sex, disability, sexual orientation, marital status, military status, national origin, ancestry or any other status protected by federal, state or local law.