Admin Coordinator

Rockstar Games; Town of Dover (NY); On-site; USD 52,000 - 66,000; Full time

Job summary

Rockstar New England is seeking an Admin Coordinator to oversee administrative activities and streamline office procedures at the Andover studio. This full-time, in-office role supports operations, travel planning, and guest services while coordinating with stakeholders to ensure efficient service delivery.

The ideal candidate has 3+ years in an admin coordination capacity, strong communication skills, and a proactive, detail-oriented mindset.

Qualifications

• Minimum 3+ years’ experience in an Admin Coordinator role in a comparable enterprise environment.
• Highly self-motivated and proactive with ability to work under minimal supervision.
• Strong written and verbal communication skills while maintaining attention to detail.

Responsibilities

• Oversee administrative activities and streamline office procedures.
• Manage inventory and coordinate periodic company outings.
• Deliver front of house and guest services, coordinating visitor management.
• Coordinate business travel, accommodation, transport and hospitality.
• Maintain travel boards, vendor relationships and documentation.
• Support accounts payable activities including invoice processing and PO admin.
• Provide general studio support and day-to-day operational requests.
• Coordinate studio events and employee related activities.
• Cover for other Admin Team members as needed.

Skills

Verbal and written communication

Organizational skills

Travel coordination

Vendor relations

Proactive problem solving

Tools

MS Office Suite

Outlook

Excel

PowerPoint

Word

Job description

• Rockstar New England is on the lookout for detail-oriented Admin Coordinator with a passion for operational excellence who thrives in a dynamic environment
• This role will see you working to oversee administrative activities, streamline office procedures, manage inventory and coordinate periodic company outings
• This is a full-time, in-office position based out of Rockstar’s development studio in Andover, MA
• The Admin Team ensures the smooth running of the day-to-day studio operations by working closely with stakeholders to proactively understand their needs
• We act as the primary point of contact for internal staff, vendors, and clients; we anticipate the needs of the studio, providing solution-oriented support to the Studio and our visitors in an efficient manner
• We support Rockstar’s goals and values, demonstrating them in all work activities and interactions on behalf of the company
• Act as the primary Admin Team member for the studio, supporting local operations while collaborating closely with the wider regional team to ensure consistent service delivery
• Deliver front of house and guest services, coordinating visitor management, access coordination and guest arrivals ensuring a welcoming studio experience
• Coordinate business travel, accommodation, transport and hospitality arrangements while maintaining travel boards and trackers, to ensure effective planning and visibility
• Maintain relationships with travel and accommodation vendors to support effective delivery of travel services
• Maintain accurate files, records and documentation in line with established procedures
• Coordinate gifting and merchandise initiatives, including ordering, stock management and distribution
• Provide general studio support, including meeting room setup, hospitality support, deliveries, supplies management and day-to-day operational requests
• Coordinate studio events and employee related activities, ensuring effective planning and execution
• Support accounts payable activities including invoice processing, purchase order administration and expense report reconciliations
• Provide cover for key areas of responsibility for the rest of the Admin Team as needed, including ad hoc assistance on projects and activities

Minimum 3+ years’ experience in an Admin Coordinator role in a comparable enterprise environmentHighly self-motivated and proactive with ability to work under minimal supervision and as part of a team environmentStrong written and verbal communication skillsExcellent organizational skills and attention to detailProactive approach to anticipating challenges and finding efficient solutionsExperience in booking corporate travelExperience using office management systems and softwareStrong focus on customer serviceHigh proficiency on MS Office 360 Applications, Outlook, Excel, Word, PowerPointExperience working within the Creative Industries – video games, film, television, musicExperience working as a Personal/Executive Assistant, liaising with all levels of a business