Admin Coord III

Pyramid, Inc; Santa Monica (CA); On-site; USD 34,000 - 40,000; Full time

Job summary

Pyramid Consulting, Inc. is seeking an Admin Coord III for a 06+ month contract, onsite in Santa Monica, CA. You will manage calendars, coordinate leadership meetings, facilitate onboarding, and improve administrative workflows.

this position reports to senior leadership and offers opportunities for long-term engagement. Ideal candidates will have strong organizational skills, experience supporting executives, and proficiency with Microsoft 365.

Qualifications

• Experience supporting senior executives in a corporate environment.
• Excellent organizational and communication skills with strong coordination abilities.
• Proficiency with Microsoft 365 applications (Outlook, Teams, PowerPoint, Excel, SharePoint).
• Ability to manage multiple priorities while maintaining confidentiality.
• Bachelor's degree or equivalent experience preferred.

Responsibilities

• Manage complex calendars, meeting logistics, travel arrangements, and expense reporting for senior leaders.
• Coordinate leadership meetings, prepare agendas, capture action items, and track follow-up activities.
• Support department communications, presentations, organizational announcements, and team events.
• Facilitate employee and contractor onboarding, offboarding, transfers, and organizational changes.
• Maintain organizational charts, distribution lists, team repositories, and administrative records.
• Coordinate cross-functional activities, leadership reviews, all-hands meetings, and special projects.
• Serve as a liaison between leaders, employees, contractors, and business partners to ensure timely communication and issue resolution.
• Support continuous improvement of administrative processes, tools, and operational workflows.

Skills

Experience supporting senior leaders

Organizational communication

Project coordination

Education

Bachelor's degree or equivalent experience

Tools

Microsoft 365

Job description

Immediate need for a talented Admin Coord III. This is a 06+ Months Contract opportunity with long-term potential and is located in Santa Monica, CA (Onsite).

Job ID:26-30551 Pay Range: $25 - $29/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:

• Manage complex calendars, meeting logistics, travel arrangements, and expense reporting for senior leaders.
• Coordinate leadership team meetings, prepare agendas, capture action items, and track follow-up activities.
• Support department communications, presentations, organizational announcements, and team events.
• Facilitate employee and contractor onboarding, offboarding, transfers, and organizational changes.
• Maintain organizational charts, distribution lists, team repositories, and administrative records.
• Coordinate cross-functional activities, leadership reviews, all-hands meetings, and special projects.
• Serve as a liaison between leaders, employees, contractors, and business partners to ensure timely communication and issue resolution.
• Support continuous improvement of administrative processes, tools, and operational workflows.

Key Requirements and Technology Experience:

• Experience supporting senior executives, directors, or leadership teams in a corporate environment.
• Strong organizational, communication, and project coordination skills.
• Proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Excel, and SharePoint.
• Ability to manage multiple priorities, maintain confidentiality, and work effectively in a fast-paced environment.
• Bachelor's degree or equivalent experience preferred.

Our client is a leading Biopharmaceutical Industry and we are currently interviewing to fill this and other similar contract positions.

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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