Senior Administrative Coordinator - Onsite, Santa Monica

Pyramid, Inc; Santa Monica (CA); On-site; USD 34,000 - 40,000; Full time

Job summary

Pyramid Consulting, Inc. is seeking an Admin Coord III for a 06+ month contract, onsite in Santa Monica, CA. You will manage calendars, coordinate leadership meetings, facilitate onboarding, and improve administrative workflows.

this position reports to senior leadership and offers opportunities for long-term engagement. Ideal candidates will have strong organizational skills, experience supporting executives, and proficiency with Microsoft 365.

Qualifications

• Experience supporting senior executives in a corporate environment.
• Excellent organizational and communication skills with strong coordination abilities.
• Proficiency with Microsoft 365 applications (Outlook, Teams, PowerPoint, Excel, SharePoint).
• Ability to manage multiple priorities while maintaining confidentiality.
• Bachelor's degree or equivalent experience preferred.

Responsibilities

• Manage complex calendars, meeting logistics, travel arrangements, and expense reporting for senior leaders.
• Coordinate leadership meetings, prepare agendas, capture action items, and track follow-up activities.
• Support department communications, presentations, organizational announcements, and team events.
• Facilitate employee and contractor onboarding, offboarding, transfers, and organizational changes.
• Maintain organizational charts, distribution lists, team repositories, and administrative records.
• Coordinate cross-functional activities, leadership reviews, all-hands meetings, and special projects.
• Serve as a liaison between leaders, employees, contractors, and business partners to ensure timely communication and issue resolution.
• Support continuous improvement of administrative processes, tools, and operational workflows.

Skills

Experience supporting senior leaders

Organizational communication

Project coordination

Education

Bachelor's degree or equivalent experience

Tools

Microsoft 365

Job description

Pyramid Consulting, Inc. is seeking an Admin Coord III for a 06+ month contract, onsite in Santa Monica, CA. You will manage calendars, coordinate leadership meetings, facilitate onboarding, and improve administrative workflows.

this position reports to senior leadership and offers opportunities for long-term engagement. Ideal candidates will have strong organizational skills, experience supporting executives, and proficiency with Microsoft 365.