Administrative Coordinator III

Zohorecruit; Santa Monica (CA); On-site; USD 34,000 - 45,000; Full time

Benefits offered by this job

Medical

Paid Sickleave

401K

Job summary

Zohorecruit seeks an Administrative Coordinator III for our client in Santa Monica, CA. This long-term contract role supports senior leaders with calendars, communications, onboarding/offboarding, and program administration.

Responsibilities include coordinating meetings, travel, and expenses; preparing materials; and improving processes. Requires strong organization, discretion, and MS 365 tools proficiency.

Qualifications

• Bachelor’s degree or equivalent experience preferred.

Responsibilities

• Manage complex calendars, meetings, travel, and expenses for senior leaders.
• Coordinate leadership meetings, agendas, action items, and follow-ups.
• Support presentations, team communications, announcements, and events.
• Coordinate onboarding/offboarding and organizational changes.
• Maintain org charts, distribution lists, SharePoint repositories, and administrative records.
• Support cross-functional meetings and all-hands events.
• Act as liaison between leaders, employees, contractors, and business partners.
• Improve administrative processes and workflows.

Skills

Executive support

Organizational skills

Communication

Education

Bachelor’s degree or equivalent experience

Tools

Outlook

Teams

PowerPoint

Excel

SharePoint

Job description

Santa Monica, United States | Posted on 09/30/2026

Our client, a worldleader in life sciences and biotechnology, is looking for a“AdministrativeCoordinator III” based in Santa Monica, CA.

Job Duration:LongTerm Contract(Possibility of Extension)

Pay Rate : $29/hr on W2

Company Benefits:

• Medical
• Paid Sickleave
• 401K

Provide high-leveladministrative and operational support to senior leaders and cross-functionalteams within Process Development. Manage calendars, meetings, communications,onboarding/offboarding, and administrative processes to keep team operations runningefficiently.

Key Responsibilities

• Managecomplex calendars, meetings, travel, and expenses for senior leaders.
• Coordinateleadership meetings, agendas, action items, and follow-ups.
• Supportpresentations, team communications, announcements, and events.
• Coordinateemployee/contractor onboarding, offboarding, transfers, and organizationalchanges.
• Maintainorg charts, distribution lists, SharePoint repositories, and administrative records.
• Supportcross-functional meetings, leadership reviews, all-hands, and specialprojects.
• Actas a liaison between leaders, employees, contractors, and businesspartners.
• Improveadministrative processes, tools, and workflows.

Qualifications

• Bachelor’sdegree or equivalent experience preferred.
• Experiencesupporting senior executives, directors, or leadership teams.
• Strongorganization, communication, and coordination skills.
• Proficiencywith Microsoft 365, Outlook, Teams, PowerPoint, Excel, and SharePoint.
• Abilityto manage multiple priorities, handle confidential information, and workin a fast-paced environment.