Admin & Collections Specialist (AP/AR)

Zohorecruit; United States; Remote; USD 42,000 - 54,000; Full time

Job summary

Zohorecruit seeks a Full-Time Administrative & Collections Assistant to support day-to-day AP/AR, invoicing, collections, and administrative processes for a U.S.-based client. You will communicate with clients by phone and email, manage payments, and maintain accurate records with Excel proficiency.

The role emphasizes data entry, follow-up on outstanding items, and collaboration with internal teams to resolve billing discrepancies while maintaining high service standards.

Qualifications

• Previous experience with Accounts Payable, Accounts Receivable, invoicing, collections, billing, or similar administrative financial processes.
• Working knowledge of basic accounting or bookkeeping concepts.
• Strong spoken and written English.
• Experience communicating directly with clients via phone and email.
• Strong Microsoft Excel skills and confidence working with spreadsheets and data.
• Excellent organizational and time-management abilities.
• Strong attention to detail and accuracy.
• Professional and consistent communication style.
• Ability to independently follow up on pending tasks and outstanding payments.
• Proactive, results-oriented approach to work.

Responsibilities

• Manage day-to-day Accounts Payable (AP) and Accounts Receivable (AR) administrative activities.
• Prepare, process, and track invoices and payments.
• Follow up on outstanding invoices and balances through phone and email communication.
• Support collections efforts by maintaining consistent and professional communication with clients.
• Track payment statuses and ensure pending items receive timely follow-up.
• Maintain accurate and organized financial and administrative records.
• Assist with payment-related documentation and data entry.
• Use spreadsheets and internal systems to organize, monitor, and report financial information.
• Communicate professionally with clients regarding invoices, payments, and outstanding balances.
• Coordinate internally to resolve discrepancies or obtain information required for billing and collections.
• Maintain consistency and attention to detail across recurring administrative

Skills

Excel skills

Client communication

Time management

Attention to detail

Data entry

Organizational skills

English fluency

Tools

QuickBooks Online

LMN

Job description

Zohorecruit seeks a Full-Time Administrative & Collections Assistant to support day-to-day AP/AR, invoicing, collections, and administrative processes for a U.S.-based client. You will communicate with clients by phone and email, manage payments, and maintain accurate records with Excel proficiency.

The role emphasizes data entry, follow-up on outstanding items, and collaboration with internal teams to resolve billing discrepancies while maintaining high service standards.