Admin Asst/Receptionist

Ranpak Corp.; Shelton (CT); On-site; USD 45,000 - 60,000; Full time

Job summary

Ranpak-Corp.- in Shelton, CT, is seeking an Administrative Assistant to support the senior management team and manage the front desk in a full-time, in-office role. The position requires Monday through Friday presence at the Shelton facility and will handle a variety of administrative tasks to keep operations running smoothly.

The role includes reception duties, travel arrangements, purchasing, mail handling, and collaboration with HR and IT to maintain office operations and compliance.

Qualifications

• Proficient in Microsoft Office (PowerPoint, Outlook, Word, Excel).
• Experience with travel scheduling programs.
• Strong organizational, time-management, and reporting skills.
• Ability to handle confidential information.
• Team player with proactive communication.

Responsibilities

• Greet visitors and manage front desk and security protocols.
• Answer, screen, and route phone calls.
• Coordinate travel, reservations, and meals for meetings.
• Prepare purchase requisitions and maintain office supplies.
• Support senior management and HR activities on-site.
• Coordinate conference room reservations and vendor relationships.

Skills

Organization

Time management

Communication

Confidentiality

Team player

Tools

Microsoft Office

Travel scheduling software

Job description

The Administrative Assistant performs administrative functions and activities through ACOE to ensure efficient operations of the Shelton facility and supports the Shelton senior management team through a variety of tasks related to organization. This position will manage the Shelton reception desk, in addition to the administrative functions of the role. This is a full-time position and requires Monday - Friday in the office.

Reception

• Welcome guests; determine nature of business; inform employees of guests’ arrival; ensure guests are comfortable; issue visitor passes and personal protective equipment
• Answer telephone calls; determine nature of business; forward calls to appropriate personnel
• Maintain, and ensure security of, front lobby/reception area

Office Management / Support

• Assist with TSI Travel Program
• Assist with transportation, hotel & travel reservations for guests
• Assist with North American Office Supply Program
• Assist with Bank of America expense reporting
• Maintain mailroom, including equipment; receive, sort and route inbound mail/packages
• Maintain and organize front desk supplies
• Coordinate ordering office supplies for Shelton through Company program
• Order, stock, and manage all kitchen/pantry supplies; tidy and maintain office/kitchen/pantry
• Order and set up lunch/refreshments for meetings in office
• Clean, maintain, and keep coffee machines stocked
• Manage relationship with vending machine & coffee vendors
• Make reservations for breakfast/lunch/dinner meetings
• Coordinate conference room reservations
• Various other administrative duties, such as printing, correspondence/documents, scanning, copying
• Assist senior management, including CEO, on a variety of administrative tasks
• Create purchase requisitions
• Maintain fleet cars based at Shelton
• Serve as on-site liaison to HR team; assist with onsite interviews, new employee orientation activities. Support HR compliance activities regarding posting/communicating required documents/forms
• Assist in the maintenance of copiers and other office equipment, including stocking copiers with paper
• Assist with conference room & showroom setup for meetings and work with onsite and remote IT team to troubleshoot connectivity or other technology issues
• Troubleshoot computers, phones, AV equipment, copiers, etc. with onsite and remote IT team

Other

• Other duties or tasks as assigned

Qualifications

• Demonstrated knowledge of Microsoft Office Suite (PowerPoint, Outlook, Word, Excel)
• Demonstrated knowledge of travel scheduling programs
• Organizational, time management, and reporting skillsAbility to work well under pressure and priority situations
• Maintains the ability to keep information confidential
• Team player

Supervisory Responsibilities: None

Ranpak participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program here.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.