Admin Asst I, Ctr for Adv of STEM(CASE)

Bridgewater State University; Bridgewater (MA); Hybrid; USD 48,000 - 64,000; Full time

Job summary

The Center for the Advancement of STEM Education (CASE) at Bridgewater State University invites applications for an Administrative Assistant on campus with potential for a hybrid work arrangement.

The role provides comprehensive administrative and programmatic support for CASE, coordinating registrations, communications, purchasing, scheduling, and event logistics for K-12 outreach and grant-funded initiatives.

Qualifications

• Two years of full-time or equivalent part-time experience in office management/administration or related fields.
• Experience with purchasing, records management, scheduling, and grant/contract management is preferred.
• An Associate’s or higher degree may substitute for required experience as described.

Responsibilities

• Coordinate and administer registrations, scheduling, and participant services for K-12 outreach programs and events.
• Provide administrative support for departmental operations, including calendar management and documentation workflows.
• Maintain and update forms, workflows, and electronic records to support efficient operations.
• Communicate with K-12 schools, community partners, students, families, and university departments.
• Support grant-funded programs and program initiatives.

Skills

Organizational skills

Communication

Customer service

Education

Associate degree in business administration or public administration

Associate degree in another field can substitute for up to 1 year of experience

Tools

Adobe Sign

Job description

The Center for the Advancement of STEM Education (CASE) is housed within BSU\\'s Science and Mathematics Center and offers preK-12 outreach, community engagement and professional development programs, with the goal of promoting STEM interest and literacy both regionally and internationally. The Center reaches more than 20,000 students, educators and community members annually and provides undergraduate students the opportunity to participate in and lead STEM outreach activities.

The Administrative Assistant provides comprehensive administrative and programmatic support for the Center for the Advancement of STEM Education (CASE). This position manages administrative processes supporting educational outreach initiatives and serves as a primary administrative liaison among K-12 schools, community partners, students, families, faculty, and university departments. Working independently and collaboratively, the Administrative Assistant is responsible for coordinating program registrations, communications, purchasing, scheduling, event logistics, records management, and operational support for departmental initiatives, including grant-funded programs. The position requires exceptional organizational skills, attention to detail, customer service, and the ability to manage multiple priorities.

In a Fast-paced Environment. Program And Event Administration

Coordinate and administer operational logistics, registration processes, scheduling, and participant services for K-12 outreach programs, educational initiatives, grant-funded programs, departmental events, teacher professional development and special programs.

Manage program calendars, room reservations, participant registration and event readiness to ensure successful program delivery Administrative Operations Support: Provide administrative support for departmental operations, including calendar management, meeting coordination, document preparation, electronic records management, and workflow administration.

Maintain and update departmental forms, Adobe Sign workflows, and administrative systems to support efficient program and office operations.

$2,152.54 Bi-Weekly (Grade 15, Step 1)

TOUR OF DUTY: 8:15 a.m. to 4:30 p.m. Monday to Friday (with Saturday and Sunday as days off) (Subject to Change) This position is located on campus and may be eligible for a hybrid schedule in accordance with BSU remote work policy. This is a non-essential position. This is a Full-time, 12 month, AFSCME unit position and is subject to the terms of that union agreement.

REQUIREMENTS/QUALIFICATIONS: Applicants must have at least

• two years of full-time, or equivalent part-time, experience in

office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below.

I. An Associate\\?s or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.

II. An Associate\\?s or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.