Admin Asst 2/Post Secretary- Calhoun

Georgia Department of Public Safety; Boiling Spring (AL); On-site; USD 36,000 - 44,000; Full time

Job summary

Georgia Department of Public Safety seeks an Admin Assistant 2 at Post 43 in Calhoun to provide essential administrative support to Troopers and staff. The role focuses on filing, correspondence, records requests, scheduling, and reception duties to ensure smooth post operations.

Minimum qualifications include a high school diploma/GED with 3 years of related experience, or 1 year at Admin Assistant 1. Proficiency in MS Office and handling confidential documents is required.

Qualifications

• High school diploma/GED and 3 years of related experience.
• Alternatively, 1 year of Admin Assistant 1 (GST050) or an equivalent.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience handling Open Records requests for a public sector employer.
• Experience dealing with confidential information.
• Experience drafting/formatting correspondence or documents.
• Purchasing experience with E-procurement and P-card reconciliation.

Responsibilities

• Provide administrative support to the post and department; prepare correspondence, reports, and forms.
• Respond to Open Records requests in coordination with the Open Records Unit.
• Schedule appointments and maintain calendars for the Post Commander and staff.
• Act as receptionist for the Post, greet visitors, answer calls, and provide information.
• Monitor supplies and place orders using P-Card procurement system.

Skills

Microsoft Office proficiency

Open Records requests

Administrative support

Customer service

Education

High school diploma/GED

Tools

Microsoft Office Suite

Job description

Admin Assistant 2/Post Secretary- Post 43- Calhoun

Job Vacancy Announcement: Admin Assistant 2/Post Secretary- Post 43

Work Location: Post 43 - Calhoun

Pay Grade: G

Job Code: GST051

Salary: $39,728.00

The Georgia Department of Public Safety (DPS) oversees the day-to-day operation of the Georgia State Patrol (GSP), Capitol Police, and the Commercial Vehicle Enforcement (CVE). We currently have a challenging and rewarding opportunity for an Admin Assistant 2 at Post 43/ Calhoun of the Georgia State Patrol.

This position is perfect for candidates who seek a challenging opportunity to serve the citizens of Georgia while providing critical administrative support to Troopers and other department personnel. Under the supervision of the Post Commander, the Admin Asst 2 performs a wide range of administrative and office support activities to help ensure that the Patrol Post is running smoothly and efficiently.

A Typical Workday Includes, But Is Not Limited To

• Providing administrative support to the department. Preparing a variety of correspondence, reports, and forms. Establishing and maintaining the post’s filing system. Composing correspondence.
• Working closely with the department’s Open Records Unit to respond to open records requests involving the Patrol Post.
• Scheduling appointments and maintaining calendar of activities, meetings and various events for the Post Commander, Headquarters Field Command, and other sworn personnel.
• Serving as the receptionist for the Patrol Post to include answering and transferring incoming calls appropriately and/or taking messages, greeting visitors, and directing to proper locations, providing general information to the public regarding department activities of a public nature and referring difficult and unusual problems to the appropriate official.
• Monitoring the use of supplies and placing orders for replenishment utilizing a P-Card procurement system.

Required Personal Characteristics

• Excellent computer skills.
• Ability to effectively multi-task and prioritize tasks and assignments.
• Strong commitment to providing excellent customer service to both internal and external customers.

The Selected applicant must pass a pre-employment background investigation. This includes a review of criminal, drivers, and credit history.

No polygraph examination is required for this position.

Minimum Qualifications

High school diploma/GED and three (3) years of job-related experience; or one (1) year of experience required at the lower-level Admin Assistant 1 (GST050) or position equivalent.

Preferred Qualifications

• Experience working independently with Microsoft Office products (Word, Excel, PowerPoint, and Outlook).
• Previous experience processing Open Records requests for a public sector employer.
• Successful experience providing administrative support for a unit that included dealing with issues, situations, and documents of a sensitive and/or confidential nature.
• Experience composing and formatting correspondence and other documents.
• Experience copying DVDs
• Purchasing experience, specifically E-procurement and purchasing card reconciliation.

Application Deadline: 11/2/2026

This is an unclassified position unless filled by a classified employee. Only applicants chosen for interview will be contacted.

The Georgia Department of Public Safety is an Equal Opportunity Employer. Employees and applicants will not be discriminated against on the basis of race, color, religion, gender, natural origin, age, disability or genetic information.

For More Information About This Job Contact

Human Resources Division

404-624-7553 or [e-mail]