Admin Assistant 2/Post Secretary- Post 10- Americus

State of Georgia; Americus (GA); On-site; USD 36,000 - 44,000; Full time

Job summary

The Georgia Department of Public Safety seeks an Admin Assistant 2 at Post 10 in Americus to provide essential administrative support to Troopers and department staff. Under the Post Commander, you will help ensure the post runs smoothly and efficiently.Responsibilities include preparing reports and correspondence, maintaining filing systems, handling open records requests with the Open Records Unit, coordinating schedules, greeting visitors, and processing supplies with the P-Card.

Qualifications

• High school diploma or GED with 3 years related experience, or 1 year at Admin Assistant 1.
• Proficiency in Microsoft Office products (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provide administrative support, prepare correspondence, reports, and forms.
• Maintain post filing system and calendar of activities.
• Respond to open records requests with Open Records Unit.
• Greet visitors and answer calls as receptionist.
• Procure supplies using the P-Card system.
• Support post operations to ensure efficiency.

Skills

Excellent computer skills

Multi-tasking

Customer service

Education

High school diploma or GED

Tools

MS Office

Job description

Admin Assistant 2/Post Secretary- Post 10- Americus

Agency: Department of Public Safety

Job Requisition ID: JR0000006907 Shift: Day (United States of America) Compensation Details: $39,728.00

Work Location: Post 10 - Americus Pay Grade: G Job Code: GST051 Salary: $39,728.00

The Georgia Department of Public Safety (DPS) oversees the day-to-day operation of the Georgia State Patrol (GSP), Capitol Police, and the Commercial Vehicle Enforcement (CVE). We currently have a challenging and rewarding opportunity for an Admin Assistant 2 at Post 10/Americus of the Georgia State Patrol. This position is perfect for candidates who seek a challenging opportunity to serve the citizens of Georgia while providing critical administrative support to Troopers and other department personnel. Under the supervision of the Post Commander, the Admin Asst 2 performs a wide range of administrative and office support activities to help ensure that the Patrol Post is running smoothly and efficiently.

A typical workday includes, but is not limited to:

• Providing administrative support to the department. Preparing a variety of correspondence, reports, and forms. Establishing and maintaining the post’s filing system. Composing correspondence.
• Working closely with the department’s Open Records Unit to respond to open records requests involving the Patrol Post.
• Scheduling appointments and maintaining calendar of activities, meetings and various events for the Post Commander, Headquarters Field Command, and other sworn personnel.
• Serving as the receptionist for the Patrol Post to include answering and transferring incoming calls appropriately and/or taking messages, greeting visitors, and directing to proper locations, providing general information to the public regarding department activities of a public nature and referring difficult and unusual problems to the appropriate official.
• Monitoring the use of supplies and placing orders for replenishment utilizing a P-Card procurement system.

Required Personal Characteristics:

• Excellent computer skills.
• Ability to effectively multi-task and prioritize tasks and assignments.
• Strong commitment to providing excellent customer service to both internal and external customers.

The Selected applicant must pass a pre-employment background investigation. This includes a review of criminal, drivers, and credit history. No polygraph examination is required for this position.

Preferred Qualifications:

• Experience working independently with Microsoft Office products (Word, Excel, PowerPoint, and Outlook).
• Previous experience processing Open Records requests for a public sector employer.
• Successful experience providing administrative support for a unit that included dealing with issues, situations, and documents of a sensitive and/or confidential nature.
• Experience composing and formatting correspondence and other documents.
• Experience copying DVDs
• Purchasing experience, specifically E-procurement and purchasing card reconciliation.

This is an unclassified position unless filled by a classified employee. Only applicants chosen for interview will be contacted.

For more information about this job contact: Human Resources Division 404-624-7553 or [e-mail]

Minimum Qualifications: High school diploma/GED and three (3) years of job-related experience; or one (1) year of experience required at the lower level Admin Assistant 1 (GST050) or position equivalent.

Equal Employment Opportunity Employer The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.

Georgia State Government is a large enterprise, composed of various entities with a common goal to improve the lives of Georgia's 10 million citizens. With nearly 62,000 employees, we are one of the single largest employer in the state. Public service opportunities stretch across the state as employees live and work in all 159 counties. From traditional fields such as accounting, nursing, and engineering to unique fields like forestry and natural resources management, Georgia state government provides a world of opportunity.