Admin Asst 2/Post Secretary 43- Calhoun

State of Georgia; Calhoun (GA); On-site; USD 36,000 - 44,000; Full time

Job summary

The State of Georgia is seeking an Admin Assistant 2 / Post Secretary for Post 43 in Calhoun to support the Georgia Department of Public Safety. The role provides essential administrative and clerical help to Troopers and staff, maintains filing systems, and coordinates records requests and calendars.

Ideal candidates hold a high school diploma or GED with related experience and are proficient in Microsoft Office, multitasking, and customer service.

Qualifications

• High school diploma or GED and three years of related experience; or one year at Admin Assistant 1.
• Experience with Microsoft Office products (Word, Excel, PowerPoint, Outlook) preferred.
• Ability to multi-task, prioritize, and provide excellent customer service.
• Experience handling open records requests in a public sector environment.

Responsibilities

• Provide administrative support to the department; prepare correspondence, reports, and forms.
• Establish and maintain the post's filing system and compose correspondence.
• Work with Open Records Unit to respond to open records requests.
• Schedule appointments and manage calendars for Post Commander and staff.
• Serve as receptionist; greet visitors and route inquiries; provide general information.

Skills

Excellent computer skills

Multitask & prioritization

Customer service

Education

High school diploma/GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Explore a World of Opportunity with the State of Georgia!We are the force that drives Georgia!Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens!Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!Job Title:Admin Asst 2/Post Secretary 43- CalhounAgency:Department of Public SafetyJob Requisition ID:JR0000007178Shift:Day (United States of America)Compensation Details:$39,728.00Job Description:Job Vacancy Announcement: Admin Assistant 2/Post Secretary- Post 43Work Location: Post 43 - CalhounPay Grade: GJob Code: GST051Salary: $39,728.00The Georgia Department of Public Safety (DPS) oversees the day-to-day operation of the Georgia State Patrol (GSP), Capitol Police, and the Commercial Vehicle Enforcement (CVE). We currently have a challenging and rewarding opportunity for an Admin Assistant 2 at Post 43/Calhoun of the Georgia State Patrol.This position is perfect for candidates who seek a challenging opportunity to serve the citizens of Georgia while providing critical administrative support to Troopers and other department personnel. Under the supervision of the Post Commander, the Admin Asst 2 performs a wide range of administrative and office support activities to help ensure that the Patrol Post is running smoothly and efficiently.A typical workday includes, but is not limited to:1. Providing administrative support to the department. Preparing a variety of correspondence, reports, and forms. Establishing and maintaining the post’s filing system. Composing correspondence.2. Working closely with the department’s Open Records Unit to respond to open records requests involving the Patrol Post.3. Scheduling appointments and maintaining calendar of activities, meetings and various events for the Post Commander, Headquarters Field Command, and other sworn personnel.4. Serving as the receptionist for the Patrol Post to include answering and transferring incoming calls appropriately and/or taking messages, greeting visitors, and directing to proper locations, providing general information to the public regarding department activities of a public nature and referring difficult and unusual problems to the appropriate official.5. Monitoring the use of supplies and placing orders for replenishment utilizing a P-Card procurement system.Required Personal Characteristics:1. Excellent computer skills.2. Ability to effectively multi-task and prioritize tasks and assignments.3. Strong commitment to providing excellent customer service to both internal and external customers.The Selected applicant must pass a pre-employment background investigation. This includes a review of criminal, drivers, and credit history.No polygraph examination is required for this position.Preferred Qualifications:1. Experience working independently with Microsoft Office products (Word, Excel, PowerPoint, and Outlook).2. Previous experience processing Open Records requests for a public sector employer.3. Successful experience providing administrative support for a unit that included dealing with issues, situations, and documents of a sensitive and/or confidential nature.4. Experience composing and formatting correspondence and other documents.5. Experience copying DVDs6. Purchasing experience, specifically E-procurement and purchasing card reconciliation.This is an unclassified position unless filled by a classified employee. Only applicants chosen for interview will be contacted.For more information about this job contact:Human Resources Division404-624-7553 or [e-mail] Qualifications:High school diploma/GED and three (3) years of job-related experience; or one (1) year of experience required at the lower level Admin Assistant 1 (GST050) or position equivalent. -.Equal Employment Opportunity EmployerThe State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.