Administrative Support Assistant II, Student Affairs - Part Time

Ccbcmd; Essex, Northern (MD, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Ccbcmd is seeking an experienced administrative support professional to provide high-level services to an assigned department or program. The role requires proficiency in Microsoft Office, strong organizational skills, and the ability to manage calendars and communications.

Candidates should have a high school diploma or associates degree with relevant experience, pass Microsoft testing modules, and demonstrate typing speed of 30 wpm.

Qualifications

• High school diploma/GED with five years related office experience or Associate’s Degree with three years related office experience.
• Proficient in Microsoft Office applications; typing speed of 30 wpm; willingness to complete Microsoft testing modules.

Responsibilities

• Assist and provide information to students, faculty, administrators and the college community.
• Assist in planning meetings, special events, and with special projects.
• Serve as liaison between department or program and other offices or organizations.
• Research, analyze and process data into college systems.
• Maintain records and files.
• Type letters, reports, documents and other correspondence; use copier and fax equipment.
• Answer, screen and direct telephone calls.
• Compile reports, documents, forms and correspondence.
• Create and track check requests, requisitions, work orders and other request forms.
• Process incoming and outgoing mail.
• Assist in the planning and implementation of special projects, meetings, and events.
• Manage calendar for Supervisor.

Skills

Microsoft Office

Typing 30 wpm

Office communications

Education

High school diploma/GED

Associate’s Degree

Tools

Microsoft Word

Microsoft Excel

Job description

The purpose of this class is to provide professional level administrative support services to assigned department or program.

High school diploma/GED and five years related office experience or Associate’s Degree and three years related office experience; knowledge and experience using Microsoft Office applications; must complete and pass Microsoft testing modules which includes Word and Excel and demonstrate the ability to type 30 wpm. (Candidates with proof of current Microsoft Office Expert Specialist Certification do not need to test.)

1. Assist and provide information to students, faculty, administrators and the college community.
2. Assist in planning meetings, special events, and with special projects.
3. Serve as liaison between department or program and other offices or organizations.
4. Research, analyze and process data into college systems.
5. Maintain records and files.
6. Type letters, reports, documents and other correspondence; use copier and fax equipment.
7. Answer, screen and direct telephone calls.
8. Compile reports, documents, forms and correspondence.
9. Create and track check requests, requisitions, work orders and other request forms.
10. Process incoming and outgoing mail.
11. Assist in the planning and implementation of special projects, meetings, and events.
12. Manage calendar for Supervisor.

Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.