Admin Assistant to Exec Director – Teaching & Learning

Northwest Independent School District; Justin (TX); On-site; USD 42,000 - 61,000; Full time

Job summary

Northwest Independent School District in Justin, Texas, is seeking an Administrative Assistant I to support the Executive Director of Teaching and Learning. The role involves organizing daily office activities, preparing documents, coordinating meetings, and handling confidential information with discretion.

The position requires college hours or a high school diploma/GED, plus secretarial experience and strong organizational and communication skills.

Qualifications

• College hours, high school diploma or GED.
• Three years of secretarial experience
• Proficient keyboarding and digital document management skills
• Excellent organization, communication, and interpersonal skills
• Ability to self-motivate
• Excellent telephone and public relations skills
• Flexible in work situations
• Proficiency with Microsoft Office Suite, Google, database management systems, and design software
• Experience with budget and general bookkeeping
• Work with confidential material
• Basic math skills
• Ability to use software programs to improve the efficient operations of the department
• Three years of secretarial experience

Responsibilities

• Prepare correspondence, reports, agendas, memos, and other documents.
• Event planning-design and manage departmental meetings, teambuilding, and conferences from start to finish.
• Compose correspondence and proof work.
• Manage daily communication via phone, email, and digital platforms
• Coordinate communications with department personnel
• Greet and assist visitors and district
• Maintain and schedule appointments for the Executive Director in an Outlook calendar
• Arrange, prepare and organize for department staff interview processes
• Maintain receipts
• Maintain an electronic filing system.
• Organize and maintain departmental budgets
• Keep accurate financial records
• Ensure cross training and have knowledge of all department assistant's job duties and responsibilities
• Perform all other specified duties as assigned by the Executive Director of Teaching and Learning
• Create and maintain the records for districtwide professional development classes in the Professional Learning Management System
• Assist staff members with questions regarding professional development portfolio
• Maintain digital and cloud-based departmental files
• Routine bookkeeping tasks, including simple arithmetic operations for the department
• Assist with the preparation of purchase orders.
• Monitor and process personnel time records including leave requests and reports, compile information and submit to the appropriate department.
• Maintain the confidentiality of information

Skills

Secretarial experience

Organizational skills

Communication skills

Interpersonal skills

Public relations

Telephone skills

Confidentiality

Budget knowledge

Bookkeeping basics

MS Office

Google apps

Database management

Design software

Education

College hours

High school diploma or GED

Tools

MS Office

Google apps

Database management

Design software

Job description

Northwest Independent School District in Justin, Texas, is seeking an Administrative Assistant I to support the Executive Director of Teaching and Learning. The role involves organizing daily office activities, preparing documents, coordinating meetings, and handling confidential information with discretion.

The position requires college hours or a high school diploma/GED, plus secretarial experience and strong organizational and communication skills.