Administrative Assistant I - Executive Director of Teaching and Learning

Northwest Independent School District; Justin (TX); On-site; USD 42,000 - 61,000; Full time

Job summary

Northwest Independent School District in Justin, Texas, is seeking an Administrative Assistant I to support the Executive Director of Teaching and Learning. The role involves organizing daily office activities, preparing documents, coordinating meetings, and handling confidential information with discretion.

The position requires college hours or a high school diploma/GED, plus secretarial experience and strong organizational and communication skills.

Qualifications

• College hours, high school diploma or GED.
• Three years of secretarial experience
• Proficient keyboarding and digital document management skills
• Excellent organization, communication, and interpersonal skills
• Ability to self-motivate
• Excellent telephone and public relations skills
• Flexible in work situations
• Proficiency with Microsoft Office Suite, Google, database management systems, and design software
• Experience with budget and general bookkeeping
• Work with confidential material
• Basic math skills
• Ability to use software programs to improve the efficient operations of the department
• Three years of secretarial experience

Responsibilities

• Prepare correspondence, reports, agendas, memos, and other documents.
• Event planning-design and manage departmental meetings, teambuilding, and conferences from start to finish.
• Compose correspondence and proof work.
• Manage daily communication via phone, email, and digital platforms
• Coordinate communications with department personnel
• Greet and assist visitors and district
• Maintain and schedule appointments for the Executive Director in an Outlook calendar
• Arrange, prepare and organize for department staff interview processes
• Maintain receipts
• Maintain an electronic filing system.
• Organize and maintain departmental budgets
• Keep accurate financial records
• Ensure cross training and have knowledge of all department assistant's job duties and responsibilities
• Perform all other specified duties as assigned by the Executive Director of Teaching and Learning
• Create and maintain the records for districtwide professional development classes in the Professional Learning Management System
• Assist staff members with questions regarding professional development portfolio
• Maintain digital and cloud-based departmental files
• Routine bookkeeping tasks, including simple arithmetic operations for the department
• Assist with the preparation of purchase orders.
• Monitor and process personnel time records including leave requests and reports, compile information and submit to the appropriate department.
• Maintain the confidentiality of information

Skills

Secretarial experience

Organizational skills

Communication skills

Interpersonal skills

Public relations

Telephone skills

Confidentiality

Budget knowledge

Bookkeeping basics

MS Office

Google apps

Database management

Design software

Education

College hours

High school diploma or GED

Tools

MS Office

Google apps

Database management

Design software

Job description

Administrative Assistant I - Executive Director of Teaching and Learning

Northwest Independent School District CURRICULUM - Justin, Texas Open in Google Maps

Job Details

Job ID: 5891028
Application Deadline: Posted until filled
Re-Posted: Aug 24, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Job Description

NORTHWEST INDEPENDENT SCHOOL DISTRICT

Title: Administrative Assistant to the Executive DirectorTeaching and Learning(0408D)

Reports To: Executive Director ofTeaching and Learning

Dept. /School:Teaching and Learning

Duty Days: 235 Days

Wage/Hour Status: Non-Exempt

Pay Grade: P35

Date Revised: 01/2026

Primary Purpose

Organize and manage the routine work activities of an administrative department office and provide clerical services to the Executive Director of Teaching and Learning.

Qualifications

• College hours, high school diploma or GED
• Successful work experience in a school setting
• Proficient keyboarding and digital document management skills
• Excellent organization, communication, and interpersonal skills
• Ability to self-motivate
• Excellent telephone and public relations skills
• Flexible in work situations
• Proficiency with Microsoft Office Suite, Google, database management systems, and design software
• Experience with budget and general bookkeeping
• Work with confidential material
• Basic math skills.
• Ability to use software programs to improve the efficient operations of the department
• Three years of secretarial experience

Major Duties and Responsibilities

• Prepare correspondence, reports, agendas, memos, and other documents.
• Event planning-design and manage departmental meetings, teambuilding, and conferences from start to finish.
• Compose correspondence and proof work.
• Manage daily communication via phone, email, and digital platforms
• Coordinate communications with department personnel
• Greet and assist visitors and district
• Maintain and schedule appointments for the Executive Director in an Outlook calendar
• Arrange, prepare and organize for department staff interview processes
• Maintain receipts
• Maintain an electronic filing system.
• Organize and maintain departmental budgets
• Keep accurate financial records
• Ensure cross training and have knowledge of all department assistant's job duties and responsibilities
• Perform all other specified duties as assigned by the Executive Director of Teaching and Learning
• Create and maintain the records for districtwide professional development classes in the Professional Learning Management System
• Assist staff members with questions regarding professional development portfolio
• Maintain digital and cloud-based departmental files
• Routine bookkeeping tasks, including simple arithmetic operations for the department
• Assist with the preparation of purchase orders.
• Monitor and process personnel time records including leave requests and reports, compile information and submit to the appropriate department.
• Maintain the confidentiality of information

Supervisory Responsibilities

Assist the Executive Director with the management of the department clerical staff.

Equipment Used

Personal computer, multifunction printer/copier/scanner, calculator, and digital communication tools.

Working Conditions

Work with frequent interruptions; maintain emotional control under stress; repetitive hand motions; occasional prolonged and irregular hours. Position requires frequent bending, stooping, twisting, pulling, overhead reaching, sitting, and keyboarding. Position requires the ability to lift 25 pounds to waist high.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned, alternative methods of performing your duties, or skills that may be required.

Position Type: Full-Time

Salary: $41,679.60 to $61,156.40 Per Year

Job Requirements

• Citizenship, residency or work visa required

Contact Information

Map

The content you submit, offer, contribute, attach, post, or display (each a “Submission”) will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. “Sensitive data” for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.