Admin Assistant - Associate

UPMC; Pittsburgh (Allegheny County); On-site; USD 36,000 - 48,000; Full time

Job summary

UPMC Mercy is hiring a full-time Administrative Assistant - Associate in Pittsburgh, PA. You will provide general administrative support, manage calendars, answer and triage calls, and assist with scheduling and basic reporting.

The role includes training at Falk Clinic in Oakland, with the option to work from home up to 1 day/week based on business needs.

Qualifications

• High School diploma or equivalent.
• Up to one year administrative experience preferred.
• Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software.
• Ability to use applicable MS Suite products.
• Knowledge of business processes and procedures.
• Ability to use basic reasoning skills.

Responsibilities

• Under direct supervision, provides general administrative support to a department or group of professionals.
• Orders office supplies and maintains office equipment.
• Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
• Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review.
• Performs routine clerical functions, such as copying, sorting, filing, and typing.
• Assists in researching, drafting, and/or abstracting routine reports.
• Answers, screens, and routes incoming calls and messages.
• Maintains supervisor's calendar (schedules meetings, recurring events, large conferences, etc.).
• Greets, screens, and directs visitors to appropriate staff member.

Skills

Word processing

Email/calendar

Spreadsheet

Presentation software

Database software

MS Office

Business processes

Basic reasoning

Education

High School diploma or equivalent

Job description

University of Pittsburgh Physicians Center for Diabetes and Endocrinology at UPMC Mercy is hiring a full-time Administrative Assistant - Associate to join their team in Pittsburgh, PA! In this position you will work Monday-Friday from 8:00am-4:30pm assisting with scheduling appointments, answering and triaging phone calls, faxing, and other duties as assigned.

Training for this position will take place at Falk Clinic in Oakland. This role with have the ability to work from home up to 1 day/week based on business needs.

Responsibilities:

• Under direct supervision, provides general administrative support to a department or group of professionals.
• Orders office supplies and maintains office equipment.
• Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
• Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
• Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
• Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
• Answers, screens, and routes incoming calls and messages. Responds to routine questions.
• Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
• Greets, screens, and directs visitors to appropriate staff member.
• High School diploma or equivalent.
• Up to one year administrative experience preferred.
• Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software
• Ability to use applicable MS Suite products
• Knowledge of business processes and procedures
• Ability to use basic reasoning skills

Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran