Administrative Coordinator- Hybrid (Urology)

UPMC; Pittsburgh (Allegheny County); Hybrid; USD 45,000 - 65,000; Full time

Job summary

UPMC Department of Urology is seeking a full-time Administrative Coordinator based in Oakland at the Kaufmann Building. The role supports the department’s administrative and clerical functions, coordinating workflow and assisting with presentations, reports, and correspondence.

A daytime schedule with a potential to work two remote days per week after an initial six-month orientation is offered. This position emphasizes efficiency improvements, staff recruitment support, and cross-department

Responsibilities

• Plans conferences for department and department head
• Coordinates the workflow of employees and provides administrative support to single or multiple department or division
• Performs all responsibilities of an Administrative Assistant Sr
• Provides input to presentations and other department/supervisor work
• Reviews administrative procedures and makes recommendations to increase efficiency
• Assists in recruiting, hiring, training, and evaluating the performance of employees
• Analyzes complex information requests and determines complex trends
• Develops reports for executive or department
• Develops and sends correspondence on behalf of department and department head

Job description

UPMC Department of Urology is hiring a full-time Administrative Coordinator to join their team out of the Kaufmann Building in Oakland. This is a Monday through Friday daylight position, with an option to work 2 days remotely per week, after an initial orientation period of 6 months.

Purpose

Under general direction, coordinates the workflow of administrative and/or clerical employees and provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.

Responsibilities

• Plans conferences for department and department head
• Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)
• Performs all responsibilities of an Administrative Assistant Sr
• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas)
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
• Assists in recruiting, hiring, training, and evaluating the performance of employees
• Analyzes complex information requests and determines complex trends
• Develops reports for executive or department
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)