Administrative Assistant I-Medical Education Administration

Mount Sinai Medical Center; New York (NY); On-site; USD 30,307 - 47,554; Full time

Job summary

Mount Sinai Medical Center seeks an Administrative Assistant for the Department of Medical Education in New York City. The role involves welcoming visitors, assisting with communications, and maintaining departmental operations efficiently.

The ideal candidate will have strong organizational skills and at least two years of administrative experience. The salary range for this position is $22 - $34.52 per hour, depending on qualifications and experience.

Qualifications

• Minimum two years of Administrative Experience.
• Excellent interpersonal and communication skills; friendly demeanor.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Greets and directs visitors, students, faculty, and staff.
• Answers, screens, and directs incoming calls.
• Processes reimbursements and maintains accurate tracking records.
• Supports logistical and operational needs for meetings and events.

Skills

Interpersonal and communication skills

Organizational skills

Attention to detail

Microsoft Office Suite

Education

Associate's degree or related experience

Job description

Description

The Administrative Assistant serves as the first point of contact for the Department of Medical Education and plays a key role in ensuring a professional, welcoming, and efficient office environment. This position supports daily departmental operations by assisting visitors, students, faculty, and staff; coordinating communications and administrative processes; and maintaining awareness of departmental activities and events. The successful candidate will demonstrate strong organizational, interpersonal, and customer service skills while maintaining a professional and orderly office setting.

Reports to: Director of Operations, Medical Education Administration

Responsibilities

• Greets and directs visitors, students, faculty, and staff and assists with coordinating access to departmental spaces
• Answers, screens, and directs incoming calls and maintains internal contact directories and resources information
• Pick up and distribution of mail and packages for the department
• Processes reimbursements, deposits, petty cash requests, and check distribution while maintaining accurate tracking records
• Orders, receives, and tracks office supplies, equipment, and departmental purchases through institutional procurement systems
• Coordinates purchasing and operational support for student organizations, educational programs, and departments without dedicated administrative support
• Distributes materials and supplies, including clinical items, Target gift cards, and OMNY cards, while maintaining accurate tracking and documentation for multiple programs
• Submits and monitors facilities, engineering, HVAC, maintenance, disposal, and key request tickets
• Maintains organization and functionality of office spaces, supply areas, conference rooms, and shared departmental resources
• Provides logistical and operational support for meetings, student activities, departmental programs, and special events, including but not limited to orientation, graduation, and various student affairs events
• Supports the Senior Associate Dean and Director of Operations for Medical Education Administration with special projects and departmental initiatives
• Responds to inquiries and correspondence from internal and external entities
• Serves as backup support to the Administrative Coordinator for Medical Education Administration and performs additional administrative duties as assigned

Qualifications

• Associate's degree or related experience
• Minimum two years of Administrative Experience
• Excellent interpersonal and communication skills; Friendly demeanor
• Excellent organizational skills
• Exceptional attention to detail and accuracy
• Proficiency in Microsoft office suite

Non-Bargaining Unit, 830 - Medical Education - ISM, Icahn School of Medicine

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $22 - $34.5206 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.