Admin Assistant (Job ID: ROBREG10)

InsideOutVAS; United States; On-site; USD 17,000 - 18,000; Full time

Job summary

Remote Jobs is hiring an Administrative Assistant for a leading holistic healthcare and weight loss clinic. This remote role requires excellent English and a friendly, organized approach to supporting patients and the team.

The successful candidate will handle a high volume of calls, patient outreach, scheduling, and data entry, ensuring accurate records and timely communication with clients across time zones.

Qualifications

• Excellent English communication skills, both verbal and written.
• High volume call handling and patient outreach experience.
• Outstanding organizational and multitasking abilities.
• Comfortable using spreadsheets and scheduling tools.
• Detail-oriented and reliable team player.

Responsibilities

• Answer a high volume of incoming patient calls with friendly, professional assistance.
• Conduct outbound calls and patient outreach for follow-ups and needs.
• Handle patient follow-ups and ensure paperwork and samples are mailed timely.
• Schedule and manage appointments accurately and professionally.
• Respond to patient inquiries with excellent customer service.
• Manage and update spreadsheets, reports and administrative records.
• Follow up on outstanding tasks and ensure deadlines are met.
• Collaborate with the internal team to maintain smooth workflows.

Skills

Outgoing personality

Excellent English

Strong organization

Customer service

Phone calls

Tech-savvy

Follow-up skills

Team player

Tools

Spreadsheets

Scheduling tools

Administrative software

Job description

Exciting Remote Opportunity! We're Hiring an Administrative Assistant!

Are you an outgoing, highly organized professional who loves connecting with people? We are looking for an upbeat Administrative Assistant to join a leading holistic healthcare and weight loss clinic!

C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift.

Job Details at a Glance

• Job Title: Admin Assistant
• Job ID: ROBREG10
• Industry: Healthcare
• Location: LATAM
• Job Status: Full Time
• Work Schedule: Monday to Thursday, 9:00am-7:00pm, Friday 9:00am-1:00pm (EST)
• Salary: $1500-$1600 per Month
• Target Start Date: ASAP

About the Client

Our client is a leading holistic healthcare and weight loss clinic based in Newnan, Georgia. With over 27 years of experience, they have helped over 50,000 individuals address the root cause of their health and weight concerns. Their personalized programs focus on natural, non‑invasive treatments, including dietary adjustments, nutritional supplements, and lifestyle changes, empowering the body to heal itself. Each program is tailored to the individual, ensuring unique care for every patient, with the ultimate goal of supporting long‑term health and wellness.

About the Role

We are looking for an outgoing, positive, and organized Administrative Assistant who enjoys working with people and has a happy, upbeat attitude. This is a high‑volume communication role that requires someone who is comfortable answering a large number of calls and conducting frequent patient outreach throughout the day.

Key Responsibilities

• Answer a high volume of incoming patient calls and provide friendly, professional assistance.
• Conduct frequent outbound calls and patient outreach for follow‑ups and outstanding needs.
• Handle patient follow‑ups and ensure paperwork is complete and hair/specimen samples are mailed in a timely manner.
• Schedule and manage appointments accurately and professionally.
• Respond to patient inquiries and provide excellent customer service.
• Manage and update spreadsheets, reports, and administrative records.
• Follow up on outstanding tasks and ensure deadlines are met.
• Collaborate with the internal team to maintain smooth workflows and efficient task completion.

Qualifications & Skills

• Outgoing, friendly, and naturally positive with a happy, can‑do attitude.
• Comfortable talking to patients throughout the day and making frequent outbound calls.
• Excellent English communication skills, both verbal and written.
• Highly organized with strong attention to detail.
• Able to manage multiple tasks and priorities efficiently.
• Tech‑savvy and comfortable using spreadsheets, scheduling tools, and administrative platforms.
• Self‑starter with strong follow‑up skills.
• Professional, dependable, and team‑oriented.