Admin Assistant HR

Manpower, Inc.; Sterling (IL); On-site; USD 27,000 - 39,000; Full time

Job summary

Manpower, Inc. is seeking a Human Resources Administrator to support day-to-day HR operations, employee records, onboarding, and HR programs. You will partner with managers and employees as a trusted point of contact.

The role emphasizes confidentiality, strong organizational skills, and the ability to handle multiple priorities in a fast-paced environment. Prior HRIS experience is needed, along with proficiency in Microsoft Office.

Qualifications

• 2–5 years in HR administration or HR operations.
• Experience with HRIS systems and employee data management.
• Proficiency in MS Excel, Word, Outlook, and PowerPoint.

Responsibilities

• Serve as first point of contact for employee and manager HR inquiries.
• Support recruitment, onboarding, and HR programs.
• Maintain accurate employee records and HR data.
• Prepare HR documents and standard forms.
• Ensure compliance with employment laws and HR policies.

Skills

Organizational skills

Time management

Interpersonal skills

Communication skills

Analytical thinking

Problem-solving

Education

Associate degree in HR/Business

Bachelor’s preferred

Tools

HRIS

Microsoft Office

Job description

Ready to Take Your HR Career to the Next Level? Human Resources Administrator | $24.00per Hour

Be the heartbeat of our HR team! We're looking for an experienced HR professional who thrives in a fast-paced environment, loves supporting employees, and enjoys making an impact across recruiting, onboarding, HR operations, and employee programs. If you're organized, people-focused, and passionate about creating a great employee experience, we want to meet you.

Position Summary

We are seeking a detail-oriented and customer-focused Human Resources Administrator to support the day-to-day operations of our Human Resources department. This role serves as a primary point of contact for employees, managers, applicants, and visitors while providing administrative and operational support across multiple HR functions.

The Human Resources Administrator plays a key role in maintaining employee records, administering HR programs, supporting recruitment and onboarding activities, and ensuring accurate and compliant HR processes throughout the employee lifecycle. The ideal candidate will have strong organizational skills, a passion for employee service, and the ability to handle confidential information with professionalism and discretion.

Key Responsibilities

HR Operations & Employee Support

• Serve as a first point of contact for employee and manager HR inquiries.
• Provide guidance on HR policies, procedures, and programs.
• Support employee lifecycle activities including hiring, onboarding, transfers, promotions, and separations.
• Prepare HR correspondence, employment documentation, and standard forms.
• Deliver exceptional customer service while maintaining confidentiality.

HRIS & Data Management

• Maintain accurate employee records within the HRIS.
• Process personnel transactions and employee data updates.
• Conduct regular audits to ensure data accuracy and compliance.
• Generate reports, dashboards, and HR metrics.
• Maintain electronic and physical personnel files.

Recruitment & Onboarding

• Coordinate hourly recruiting activities, including:
  • Job postings
  • Applicant tracking
  • Interview scheduling
  • Background checks
  • Reference checks
  • Drug screenings
  • Employment documentation
• Assist with new hire onboarding, orientation scheduling, paperwork, and system access.
• Ensure compliance with applicable employment laws and regulations.

HR Program Administration

• Administer employee programs such as recognition initiatives, attendance incentives, and tuition reimbursement.
• Coordinate employee events, wellness initiatives, service awards, and company-sponsored activities.
• Maintain program records and supporting documentation.

Administrative & Systems Support

• Manage employee badge and facility access processes.
• Maintain access system records, schedules, and permissions.
• Coordinate badge inventory and department supplies.
• Support audits and compliance reviews.
• Participate in continuous improvement initiatives to enhance HR operations and service delivery.

Qualifications

Required

• Associate’s degree in Human Resources, Business Administration, or a related field.
• 3-5 years of Human Resources Administration, HR Operations, or HR Coordinator experience.
• Working knowledge of HR practices, policies, procedures, and employment regulations.
• Experience with HRIS systems and employee data management.
• Strong organizational, planning, and time management skills.
• Excellent interpersonal, customer service, written, and verbal communication skills.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint).
• Strong attention to detail and ability to maintain confidentiality.

Preferred

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Experience supporting recruiting, onboarding, and HR programs in a manufacturing or fast-paced operational environment.

What You'll Bring

• Ability to manage multiple priorities and meet deadlines.
• Strong analytical and problem-solving skills.
• Sound judgment and discretion when handling sensitive information.
• Ability to work independently while collaborating effectively across departments.
• Commitment to teamwork, continuous improvement, and operational excellence.

Why Join Us?

This is an excellent opportunity for an experienced HR professional who enjoys a variety of responsibilities and thrives in a people-focused environment. You will play an important role in supporting employees, maintaining HR processes, and contributing to a positive workplace culture.