Admin Assistant Business Development Coordinator

Maimone Legal; Fort Lauderdale (FL); On-site; USD 50,000 - 60,000; Full time

Job summary

Maimone Legal is seeking an Admin Assistant & Business Development Coordinator in Fort Lauderdale to support the Managing Attorney on the business side of the practice. You will identify opportunities, manage event sign-ups, and ensure the attorney’s calendar stays organized and active.

This role is not a traditional sales or legal position; it emphasizes research, outreach, organization, and follow-through with room to grow as the firm expands its estate planning practice.

Qualifications

• 2+ years in an administrative, executive support, coordinator, or business development support role
• Business-minded — you notice where opportunities come from and you're comfortable reaching out to people
• Strong research skills and genuine curiosity about finding the right rooms to be in
• Excellent organization and follow-through, with nothing slipping through the cracks
• Clear, professional written and verbal communication
• Comfortable managing several priorities at once for someone whose schedule moves constantly
• Sound judgment and discretion with confidential information
• Able to work on-site in Fort Lauderdale, Monday through Friday

Responsibilities

• Research professional groups, associations, community organizations, and events where the Managing Attorney should have a presence
• Register her for events, handle the logistics, and make sure her calendar reflects them
• Prepare what she needs ahead of time — background on who'll be there, materials, and talking points
• Track everyone she meets and every commitment made, and follow up so nothing goes cold
• Keep an organized record of contacts, referral sources, and outreach in our systems
• Reach out to organizations and partners on her behalf to open doors and arrange introductions
• Manage the calendar, scheduling, and correspondence tied to this side of her practice
• Watch for new opportunities — sponsorships, speaking slots, partnerships — and bring them to her
• Coordinate with the marketing and intake teams so outreach and follow-up connect properly
• Keep client and firm matters confidential

Job description

Admin Assistant & Business Development Coordinator

On-Site | Full-Time | Monday-Friday | $50,000-$60,000/year | Fort Lauderdale, FL

About the Role

You'll be the right hand to our Managing Attorney on the business side of her practice. She's building the firm's estate planning work, and that means getting in front of the right people - the professional groups, community organizations, and events where the people who need this work actually are. Your job is to find those opportunities, get her signed up and scheduled, and keep every thread that comes out of them from going cold.

This isn't a sales job, and it isn't a legal job. You won't be closing anyone and you don't need any legal background - we'll teach you what you need to know about what we do. What you will do is research, organize, follow up, and keep an attorney who is very busy pointed at the things that matter most. It suits someone with administrative or coordinator experience who thinks like a businessperson: curious about where opportunities come from, comfortable reaching out to people, and organized enough that nothing gets lost. You'd work directly with the Managing Attorney every day, with real room to grow as this side of the firm grows.

Relevant Backgrounds

• Executive Assistant
• Administrative Assistant
• Business Development
• Marketing Coordinator
• Events Coordinator
• Client Relations
• Office Administration
• Inside Sales Support
• Account Coordinator

What You'll Do

• Research professional groups, associations, community organizations, and events where the Managing Attorney should have a presence
• Register her for events, handle the logistics, and make sure her calendar reflects them
• Prepare what she needs ahead of time - background on who'll be there, materials, and talking points
• Track everyone she meets and every commitment made, and follow up so nothing goes cold
• Keep an organized record of contacts, referral sources, and outreach in our systems
• Reach out to organizations and partners on her behalf to open doors and arrange introductions
• Manage the calendar, scheduling, and correspondence tied to this side of her practice
• Watch for new opportunities - sponsorships, speaking slots, partnerships - and bring them to her
• Coordinate with the marketing and intake teams so outreach and follow-up connect properly
• Keep client and firm matters confidential

What We're Looking For

Required

• 2+ years in an administrative, executive support, coordinator, or business development support role
• Business-minded - you notice where opportunities come from and you're comfortable reaching out to people
• Strong research skills and genuine curiosity about finding the right rooms to be in
• Excellent organization and follow-through, with nothing slipping through the cracks
• Clear, professional written and verbal communication
• Comfortable managing several priorities at once for someone whose schedule moves constantly
• Sound judgment and discretion with confidential information
• Able to work on-site in Fort Lauderdale, Monday through Friday

Preferred

• Bilingual in English and Spanish
• Experience supporting an executive, attorney, or business owner
• Experience with events, outreach, marketing, or business development
• CRM experience
• Law firm or professional services background - helpful, but not required

Compensation

$50,000-$60,000 per year, depending on experience.

Who We Are

Maimone Legal is a family-run, immigrant-owned law firm in Fort Lauderdale practicing immigration, business, and estate planning law. Our founders immigrated from Canada themselves, so we understand what our clients are going through.

We go beyond paperwork - clients get strategies built for their situation and direct access to the professionals handling their case. Every person on our team shapes that experience.

Learn More: https://maimonelegal.com