Legal Administrative Assistant

Considine Search; New York (NY); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Overtime pay

Bonus eligibility

Job summary

Considine Search is seeking an Administrative Legal Assistant to support a team of attorneys in a fast-paced boutique law firm in New York. The role requires exceptional organizational skills, discretion, and proficient use of Microsoft Office, document management, and legal research tools.

Shift is Monday–Friday, 5:30 p.m.–1:30 a.m., with overtime as needed. The ideal candidate will work independently, manage tasks efficiently, and maintain professional relationships with clients and staff.

Qualifications

• Bachelor's degree or equivalent work experience.
• Minimum of three years' experience in a corporate legal environment.
• Proficiency in Microsoft Office and Adobe Acrobat Pro.

Responsibilities

• Prepare letters, memos, presentations, and spreadsheets.
• Conduct research on legal and financial topics using various media platforms.
• Maintain the attorney contact database and update records.
• Assist with overflow tasks from other departments.
• Set up conference calls and coordinate conference room reservations.
• Redline, revise, proofread, and draft legal correspondence.
• Screen calls and relay messages promptly.
• Open new matters and prepare conflict memos.
• Enter attorney time entries daily using 3E Time Capture.
• Order lunches for attorneys as needed.
• Reconcile Amex statements and client/matter inquiries with Accounting.
• Use document management systems to create and close files.
• Prepare outgoing mail and prioritize incoming mail.
• Schedule meetings and arrange travel.
• Maintain relationships with clients and staff.
• Adhere to confidentiality policies.
• Perform other admin tasks as assigned.

Skills

Research

Time management

Microsoft Office

Administrative support

Confidentiality

Communication

Multitasking

Proactivity

Education

Bachelor's degree or equivalent

Tools

3E Time Capture

iManage

iManage Records Manager

Adobe Acrobat Pro

Microsoft Office Suite

Job description

A premier boutique law firm is seeking an Administrative Legal Assistant to provide administrative support to a team of attorneys and other support departments, including inter-departmental support. The environment is fast-paced and high-pressure. The ideal candidate will be highly organized, technologically proficient, detail-oriented, and possess exceptional oral and written communication skills. The ability to work independently, manage tasks efficiently, and perform well under pressure with minimal supervision is essential. Shift: Monday–Friday, 5:30 p.m.–1:30 a.m.

Essential Duties and Responsibilities

• Prepare letters, memos, presentations, and spreadsheets using Microsoft Word, PowerPoint, and Excel.
• Conduct research on legal and financial topics utilizing various media platforms.
• Maintain the contact database for assigned attorneys, including creating, editing, updating, and resolving attorney contacts.
• Assist with overflow tasks from Administrative Assistants and other departments, including Document Processing, Data Stewards, Paralegals, and Automated Litigation Support.
• Set up conference calls and coordinate conference room reservations.
• Redline, revise, proofread, and draft legal correspondence, speeches, and articles with precision and attention to detail.
• Communicate effectively with attorneys to determine their whereabouts.
• Screen telephone calls and relay accurate messages promptly.
• Open new matters and prepare conflict of interest memos.
• Enter attorney time entries daily using 3E Time Capture.
• Order lunches for attorneys as needed.
• Reconcile attorneys' Amex statements and car service bills upon receipt, including working with Accounting on client/matter inquiries.
• Use document management systems to create new files and close inactive files.
• Prepare outgoing mail for timely delivery and read, sort, and prioritize incoming mail.
• Schedule meetings, manage calendars, and arrange travel.
• Communicate effectively with backup Administrative Assistants and provide support for attorneys as needed.
• Maintain positive relationships with clients, attorneys, and staff.
• Adhere to strict confidentiality policies.
• Perform various administrative and clerical tasks as assigned.

Qualifications

• Ability to research legal topics using multiple platforms.
• High level of professionalism and confidentiality.
• Strong organizational and time-management skills.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to multitask and meet deadlines.
• High proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Knowledge of Adobe Acrobat Professional.
• Proficient in using professional technology tools and social media platforms.
• Ability to work under pressure while maintaining professionalism.
• Ability to foster a positive and collaborative work environment.
• Ability to proofread typed material for grammatical, typographical, and spelling errors, including understanding of proofreading marks.
• Knowledge of Bluebooking is a plus.
• Must be flexible for multiple assignments and able to work both independently and as part of a team.
• Flexibility to work overtime, including mornings, evenings, weekends, and holidays, is required.
• Knowledge of Interaction, 3E Time Capture, iManage, and iManage Records Manager is a plus.
• Proactive self-starter who anticipates needs and takes initiative.
• Adaptable and receptive to cross- and inter-departmental training to support other teams effectively.
• Ability to apply best practices to enhance organizational collaboration and efficiency.
• Punctuality is essential.
• Bachelor's degree or equivalent work experience required.
• Minimum of three years' experience in a corporate legal environment.

Compensation

$65,000.00-$70,000.00, plus overtime and bonus