Admin Assistant

Automatic Data Processing, Inc.; Town of East Hampton (NY); On-site; USD 50,000 - 52,000; Full time

Job summary

Automatic Data Processing, Inc. is seeking an Admin Assistant in East Hampton, NY. The role supports Agents and departments, prepares board packages, and handles correspondence, listings, mailings, and marketing materials. Strong MS Office skills, confidentiality, and professionalism are essential.

Requires 2+ years in real estate or related fields and 2–3 years of administrative support experience, with a degree preferred. Excellent time management and organizational abilities are expected.

Qualifications

• 2 years or more of real estate or related industry experience highly desirable.
• 2-3 years of administrative support experience required, preferably in Real Estate or Sales environment.
• Associates or Bachelor's degree preferred.
• Proficiency with MS Office (Word, Excel, Access, Power Point, PDF Converter, Outlook).
• Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills.
• Strong organizational/time management skills; able to handle multiple tasks and deadlines.

Responsibilities

• Create a collaborative environment as a liaison between Agents and Departments (Accounting, Marketing, Human Resources).
• Accurately prepare and copy board packages as instructed by Agents.
• Provide administrative support to Agents (letters, copying, faxes, mailings, etc.).
• Assist Agents with uploading photos for listings, running credit reports, and responding to inquiries.
• Run daily listings search for Agents and email results by 9:00am.
• Order/track business cards and name plates for all Agents.
• Coordinate and track all advertising loans between Agents and Marketing.
• Proofread all deliverables and communications for accuracy and standards.
• Maintain the Agent mailbox directory; format and produce marketing materials as needed.
• Provide back-up administrative support and assist with special projects.

Skills

Communication

Customer service

Interpersonal skills

MS Office

Time management

Education

Associate/Bachelor's preferred

Tools

Real Plus

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Admin Assistant

East Hampton, NY, US

Salary Range: $50,000.00 To $52,000.00 Annually

• Create a collaborative environment as a liaison between Agents and Departments within the organization, including Accounting, Marketing, Human Resources, etc.
• Accurately prepare and copy board packages as instructed by Agents.
• Provide administrative support to Agents, which includes generating letters, copying, faxing, assisting with mailings, etc.
• Assist Agents with uploading photos for their listings, running credit reports, and responding to general client inquiries.
• Run daily listings search for Agents and email to all daily, by 9:00am.
• Order/track business cards and name plates for all Agents.
• Coordinate and track all advertising loans between Agents and Marketing.
• Process mail, and create the mailing tracker to be sent to Marketing
• Proof read all deliverables, communications, etc.
• Ensure consistency and standards are met on all work products.
• Maintains the Agent mailbox directory.
• As needed, format and produce production-ready marketing pitching materials for client and prospect presentations, and assist with presentations maintaining overall presentation quality, accuracy, and integrity.
• Provide back-up administrative support as needed.
• Assist with special projects as needed.
• Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills required.
• Must possess a high degree of proficiency with MS Office products including Word, Excel, Access, Power Point, PDF Converter, and Outlook.
• Ability to learn and demonstrate excellent working knowledge of Real Plus.
• Must be able to maintain the highest level of confidentiality. Ability to handle sensitive material concerning the organization.
• Strong organizational/time management skills required. Ability to handle multiple tasks simultaneously and meet designated deadlines.
• Associates or Bachelor’s degree preferred
• 2 years or more of real estate or related industry experience highly desirable.
• 2-3 years of administrative support experience required, preferably in Real Estate or Sales environment.