Admin Assistant

Calculated Hire; Santa Fe (NM); On-site; USD 29,000 - 30,000; Full time

Benefits offered by this job

Medical, dental, vision

401k with company match

Paid time off and holidays

Employee Assistance Program

Job summary

Calculated Hire is seeking an Administrative Assistant to support daily office operations, manage multiple priorities, and assist management with clerical tasks. The role is on-site and may require a background check and a valid driver’s license.

Occasional lifting up to 20 pounds is possible. The ideal candidate will bring at least 3 years of admin experience, strong Microsoft Office skills, and excellent communication.

Qualifications

• 3+ years of administrative, clerical, or office support experience.
• Proficiency with Microsoft Office Suite (Word, Excel).
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Background check may be required.

Responsibilities

• Provide administrative and clerical support to management and staff.
• Answer phones, greet visitors, and respond to customer inquiries.
• Prepare reports, spreadsheets, and business documents.
• Maintain records, filing systems, and databases.
• Schedule meetings and manage calendars.
• Assist with budgeting and invoice processing.
• Handle confidential information professionally.

Skills

Multitasking

Communication

Customer Service

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

About The Role

Our Client is seeking a detail-oriented Administrative Assistant to support daily office operations by providing comprehensive administrative, clerical, and customer service support. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities, and enjoys working with both internal teams and the public. The Administrative Assistant will play a key role in ensuring smooth office functions, supporting management and staff, and maintaining a professional and welcoming environment. The position is primarily office-based and may require a background check and a valid driver’s license. Occasional lifting of up to 20 pounds may be required.

Administrative Assistant

On‑Site Role

Compensation: $20.73 - $21

About The Role

Our Client is seeking a detail-oriented Administrative Assistant to support daily office operations by providing comprehensive administrative, clerical, and customer service support. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities, and enjoys working with both internal teams and the public. The Administrative Assistant will play a key role in ensuring smooth office functions, supporting management and staff, and maintaining a professional and welcoming environment. The position is primarily office-based and may require a background check and a valid driver’s license. Occasional lifting of up to 20 pounds may be required.

What You'll Do

• Provide administrative and clerical support to management and staff
• Answer phones, greet visitors, and respond to customer inquiries
• Prepare correspondence, reports, spreadsheets, and business documents
• Maintain accurate records, filing systems, and databases
• Schedule meetings, manage calendars, and coordinate appointments
• Assist with budgeting, expense tracking, purchasing, and invoice processing
• Organize meeting materials, take notes, and distribute information as needed
• Order and maintain office supplies and coordinate equipment repairs
• Support special projects, events, and other administrative initiatives
• Handle sensitive and confidential information with professionalism and discretion
• Occasionally lift and move office supplies or materials up to 20 pounds

What You Bring

• High school diploma or equivalent required
• 3+ years of administrative, clerical, or office support experience
• Proficiency with Microsoft Office Suite, including Word and Excel
• Strong organizational, multitasking, and time management skills
• Excellent written and verbal communication skills
• Customer-focused with the ability to resolve inquiries professionally
• Experience maintaining records, preparing reports, and working with databases preferred
• Basic accounting, budgeting, or financial tracking experience is a plus
• May require a background check
• Valid driver’s license may be required depending on assignment
• Ability to occasionally lift up to 20 pounds

Disclaimer

Brooksource, Medasource, and Calculated Hire are part of the Eight Eleven Group family of companies and operate under Eight Eleven Group, LLC. All employees receive the same benefits, policies, and terms of employment.

Equal Employment Opportunity

We are committed to creating an inclusive environment for all employees and applicants. We do not discriminate on the basis of race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, marital status, military or veteran status, citizenship, pregnancy (including childbirth, lactation, and related conditions), or any other protected status in accordance with applicable federal, state, and local laws.

Benefits & Perks

Calculated Hire offers competitive medical, dental, vision, Health Savings Account, Dependent Care FSA, and supplemental coverage with plans that can fit each employee’s needs. We offer a 401k plan that includes a company match and is fully vested after you become eligible, paid time off, sick time, and paid company holidays. We also offer an Employee Assistance Program (EAP) that provides services like virtual counseling, financial services, legal services, life coaching, etc.

Pay Disclaimer

The pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.