Admin Assistant

Diverse Lynx, LLC; San Francisco (CA); In loco; USD 70.000 - 75.000; Tempo pieno

Descrizione del lavoro

Diverse Lynx LLC seeks an Administrative Assistant in San Francisco, onsite. You will manage executives’ calendars, coordinate meetings and travel, and prepare materials for daily operations. You’ll draft memoranda, handle correspondence and support senior leadership with proactive planning and attention to detail.

Responsibilities include expense processing, travel itineraries, and coordinating with global teams while backing up other leaders when needed.

Competenze

• Provide comprehensive administrative support to senior executives and leadership.
• Manage complex calendars, meetings and travel schedules.
• Prepare materials, draft correspondence and capture meeting notes.

Mansioni

• Review meeting requests, respond or redirect, ensure executives are prepared.
• Arrange detailed domestic and international travel and maintain itineraries in Concur.
• Process expense reimbursements accurately and on time.
• Coordinate supplies, access requests and distribute communications to teams.
• Support leadership routines, events and cross‑functional collaboration.

Conoscenze

Administrative support

Calendar management

Travel coordination

Strumenti

Concur

Descrizione del lavoro

Role – Admin Assistant
Location – San Francisco, CA, Onsite
Job Type – Fulltime Role
Salary Range: $70,000-$75,000 a year + Benefits
Job Description
Roles & Responsibilities
Provide comprehensive administrative support to senior executives and the broader leadership team. Manage complex calendars, meetings, telepresence, conference rooms and travel schedules. Review incoming meeting requests and correspondence, respond or redirect proactively, and ensure executives are prepared for each day’s meetings with accurate calendars, agendas and supporting materials. Arrange detailed domestic and international travel and maintain frequently changing itineraries in Concur. Prepare and process expense reimbursements accurately and on time. Draft memoranda and correspondence; capture meeting notes, decisions and follow‑up actions. Maintain accurate records; coordinate supplies and access requests; distribute communications to teams; and support leadership routines, staff events and outings. Work closely with the Business Support Manager / COO to ensure executives and the organization are fully supported.
Provide backup support to other senior leaders when needed and coordinate effectively across a complex global organization

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