Executive Admin & Travel Coordinator — Onsite SF

Diverse Lynx, LLC; San Francisco (CA); On-site; USD 70,000 - 75,000; Full time

Job summary

Diverse Lynx LLC seeks an Administrative Assistant in San Francisco, onsite. You will manage executives’ calendars, coordinate meetings and travel, and prepare materials for daily operations. You’ll draft memoranda, handle correspondence and support senior leadership with proactive planning and attention to detail.

Responsibilities include expense processing, travel itineraries, and coordinating with global teams while backing up other leaders when needed.

Qualifications

• Provide comprehensive administrative support to senior executives and leadership.
• Manage complex calendars, meetings and travel schedules.
• Prepare materials, draft correspondence and capture meeting notes.

Responsibilities

• Review meeting requests, respond or redirect, ensure executives are prepared.
• Arrange detailed domestic and international travel and maintain itineraries in Concur.
• Process expense reimbursements accurately and on time.
• Coordinate supplies, access requests and distribute communications to teams.
• Support leadership routines, events and cross‑functional collaboration.

Skills

Administrative support

Calendar management

Travel coordination

Tools

Concur

Job description

Diverse Lynx LLC seeks an Administrative Assistant in San Francisco, onsite. You will manage executives’ calendars, coordinate meetings and travel, and prepare materials for daily operations. You’ll draft memoranda, handle correspondence and support senior leadership with proactive planning and attention to detail.

Responsibilities include expense processing, travel itineraries, and coordinating with global teams while backing up other leaders when needed.