Engineer

Tata Consultancy Services; San Francisco (CA); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Discretionary annual incentive

Comprehensive Medical Coverage

401K Plan

Certification & Training Reimbursement

Vacation & Holidays

Job summary

Tata Consultancy Services Limited in San Francisco is seeking an Executive Support Administrator to back senior leaders. You will manage complex calendars, arrange travel, prepare materials, and coordinate meetings across a global team.

This role requires proactive communication, meticulous scheduling, expense processing, and backup support for other executives, working closely with the COO and Business Support Manager to keep the organization running smoothly.

Qualifications

• Provide comprehensive administrative support to senior executives and leadership teams.
• Manage calendars, meetings, travel schedules and telepresence with accuracy.
• Prepare and process expense reimbursements on time and with proper documentation.

Responsibilities

• Coordinate complex calendars and meetings for senior executives.
• Arrange domestic and international travel with itineraries in Concur.
• Draft memoranda, capture meeting notes and follow-up actions, distribute materials.

Skills

Microsoft Outlook

MS Excel

Education

Bachelor of Computer Science

Tools

Concur

Job description

Job Description

Roles & Responsibilities

Provide comprehensive administrative support to senior executives and the broader leadership team. Manage complex calendars, meetings, telepresence, conference rooms and travel schedules. Review incoming meeting requests and correspondence, respond or redirect proactively, and ensure executives are prepared for each day's meetings with accurate calendars, agendas and supporting materials. Arrange detailed domestic and international travel and maintain frequently changing itineraries in Concur. Prepare and process expense reimbursements accurately and on time. Draft memoranda and correspondence; capture meeting notes, decisions and follow-up actions. Maintain accurate records; coordinate supplies and access requests; distribute communications to teams; and support leadership routines, staff events and outings. Work closely with the Business Support Manager / COO to ensure executives and the organization are fully supported.

Provide backup support to other senior leaders when needed and coordinate effectively across a complex global organization.

Generic Managerial Skills, If any

• Strong executive presence and professional communication skills
• Resourceful, proactive and able to work independently
• Effective prioritization, time management and multitasking in urgent, deadline-driven settings
• Ability to build productive relationships with executives, support staff and global teams
• Adaptable to frequent changes in priorities, schedules and organizational needs
• Excellent attention to detail, quality and follow-through
• Positive, patient and service-oriented approach

TCS Employee Benefits Summary

• Discretionary Annual Incentive.
• Comprehensive Medical Coverage: Medical & Health, Dental & Vision, Disability Planning & Insurance, Pet Insurance Plans.
• Family Support: Maternal & Parental Leaves.
• Insurance Options: Auto & Home Insurance, Identity Theft Protection.
• Convenience & Professional Growth: Commuter Benefits & Certification & Training Reimbursement.
• Time Off: Vacation, Time Off, Sick Leave & Holidays.
• Legal & Financial Assistance: Legal Assistance, 401K Plan, Performance Bonus, College Fund, Student Loan Refinancing.

Salary Range: $60,000-$65,000 a year

Location

San Francisco, CA

Function

TECHNOLOGY

Role

Engineer

ID

437229

Skills

Microsoft Outlook | MS Excel

Salary Range

$60,000 - $65,000

Desired Candidate Profile

Qualifications

BACHELOR OF COMPUTER SCIENCE