admin assistant

Jim Riehl's Friendly Automotive Group; Charlevoix (MI); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Paid time off

Training & development

Vision insurance

401(k)

401(k) matching

Dental insurance

Employee discounts

Job summary

Jim Riehl’s Friendly Ford of Charlevoix is seeking an organized Administrative Assistant to join our team. This role reports to the Administrator and handles multiple back-end duties for the dealership.

Responsibilities include accounting/administrative tasks, CVR and Secretary of State paperwork, maintaining accurate vehicle sale records, running the rental department, light phone work and cashiering, stocking vehicles, dealer trade paperwork, check writing, banking deposits, and reviewing

Qualifications

• Strong administrative skills required.
• Proficiency with computerized systems and office software.
• Familiarity with phone systems and front desk tasks.
• Ability to manage the office effectively with high accuracy data entry.
• Exceptional organizational abilities and communication skills.

Responsibilities

• Provide accounting and administrative support across the dealership.
• Process paperwork through CVR and the Secretary of State.
• Ensure vehicle sale information is accurate and organized.
• Operate the rental department workflow.
• Light phone work and cashiering.
• Assist with stocking vehicles and dealer trade paperwork.
• Handle check writing, bank deposits, and postings.
• Review accounting schedules for accuracy.

Skills

Strong administrative skills

Proficiency in computerized systems

Office software proficiency

Familiarity with phone systems

Office management ability

Data entry with high accuracy

Organizational excellence

Excellent phone etiquette & comms

Knowledge of front desk tasks

Tools

Microsoft Office

Job description

Benefits:

• Paid time off
• Training & development
• Vision insurance
• 401(k)
• 401(k) matching
• Dental insurance
• Employee discounts

Jim Riehl’s Friendly Ford of Charlevoix is looking for an organized and dedicated Administrative Assistant to join our team. This position reports to and assists our Administrator and is responsible for multiple back-end duties pertaining to the entire dealership.

Duties Include: Accounting/administrative support, processing paperwork through CVR and the Secretary of State, ensuring vehicle sale information is correct and organized, running our rental department, light phone work and cashiering, stocking in vehicles, dealer trade paperwork, check writing, processing bank deposits and bank postings, and reviewing accounting schedules.

Skills: Strong administrative skills, proficiency in computerized systems and office software, familiarity with phone systems, ability to manage the office effectively, proficient in data entry with high accuracy, exceptional organizational abilities, excellent phone etiquette and communication skills, knowledge of front desk tasks and procedures. Dealership office experience preferred but not required as training will be provided.