OFFICE & LEADERSHIP ADMINISTRATOR

US Lawns; Port Charlotte (FL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

401K With a Company Match

Health Insurance

Life Insurance

Paid Holidays

Vacation

Job summary

US Lawns is seeking a highly organized Office Administrator to support the accounting and administrative operations of the dealership in Port Charlotte, Florida. The successful candidate will work closely with dealership leadership to ensure smooth operations. Responsibilities include processing documents, maintaining records, and supporting accounts payable and receivable functions.

This position demands detail-oriented and efficient skills, with an emphasis on customer service and the ability to manage multiple priorities in a fast-paced environment. Full-time benefits are included.

Qualifications

• Experience in administrative and accounting support.
• Familiarity with dealership software programs is a plus.
• Dependable and efficient in a fast-paced environment.

Responsibilities

• Provide administrative support to dealership leadership.
• Assist in processing accounting documents and invoices.
• Maintain files and records compliance.
• Support payroll preparation and employee records.
• Coordinate mail and document distribution.

Skills

Organizational skills

Detail-oriented

Customer-focused

Ability to manage multiple priorities

Tools

Dealertrack

VinSolutions

X-Time

StoneEagle

Job description

Job Description

Jarrett Ford Charlotte County is seeking a highly organized and detail‑oriented Office Administrator to support our dealership's accounting, administrative operations, and leadership support. This position will work closely with the General Manager, Office Manager, Sales/Service Managers, and other department leaders to ensure the smooth daily operation of the dealership. The ideal candidate is dependable, efficient, customer‑focused, and able to manage multiple priorities in a fast‑paced environment.

Key Responsibilities

• Provide administrative support to the Office Manager and dealership leadership team.
• Assist with processing and organizing accounting documents, invoices, and vendor statements.
• Maintain dealership files and records in accordance with company and manufacturer requirements.
• Assist with title, registration, and vehicle documentation processes.
• Support accounts payable and accounts receivable functions as assigned.
• Monitor office supply inventory and coordinate ordering.
• Assist with payroll preparation and employee record maintenance.
• Coordinate incoming mail, dealership correspondence, and document distribution.
• Prepare reports, spreadsheets, and presentations as needed.
• Assist with dealership licensing, compliance documentation, and audit preparation.
• Support customer service initiatives and help resolve administrative customer concerns.
• Coordinate special projects and process improvement initiatives.
• Provide backup support for various office functions during vacations, absences, or peak workload periods.

Company Description

The Jarrett Ford Automotive Group's continuing growth and success is attributable to a business philosophy that is based upon a high standard of ethics and a promise to deliver the finest product and service levels in the automotive marketplace. Jarrett Ford's customer‑centric approach continues to foster repeat business and drives a significant number of referrals. We realize that the truly professional nature and exceptional skills of our associates is what drives our reputation. So if you believe that you have the skills, experience, demeanor, and drive that it takes to become a Jarrett Ford team member.

The Jarrett Ford Automotive Group is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability, or veteran status.

Benefits

• Standard Full Time Benefits
• 401K With a Company Match
• Health Insurance
• Life Insurance
• Holidays
• Vacation

Dealership Software Knowledge

Experience & knowledge of dealership software programs is a plus. Dealertrack, VinSolutions, X-Time, and StoneEagle.