Admin - Administrative Assistant

Helix Traffic; Chattanooga, Northern (TN, KY); Hybrid; USD 20,664,000 - 30,307,000; Full time

Benefits offered by this job

Health insurance after 60 days

Employer 401K matching

Paid Time Off accrual

Holiday pay

Opportunities for advancement

Job summary

Superior Traffic Control, LLC is seeking an Administrative Assistant in Chattanooga, TN to provide essential office support. You will handle clerical tasks, onboarding processing, payroll timekeeping, and front-desk activities, maintaining confidentiality and delivering dependable service.

The role requires strong MS Word/Excel/Outlook skills, a detail-oriented mindset, and at least 2 years of admin experience. This is an on-site position with opportunities for growth within the company.

Qualifications

• Required: High School Diploma
• Preferred: Associate College Degree/some college
• 2+ years of hands-on administrative support experience
• Proficiency in MS Word, Excel and Outlook
• Knowledge of standard office equipment
• Detail oriented
• Construction background a plus

Responsibilities

• Perform general clerical duties including copying, faxing, mail distribution and filing
• Maintain confidentiality
• Assist HR with onboarding document processing
• Manage timekeeping for weekly payroll
• Serve as initial point of contact for employees with administrative issues
• Greet visitors and answer phones promptly
• Perform accurate data entry and prioritization of messages
• Handle multiple projects and tasks with professionalism
• Support other departments/locations as needed
• Continue to improve industry knowledge and skills

Skills

MS Word

MS Excel

Outlook

Data entry

Confidentiality

Time management

Education

High School Diploma

Associate degree / some college

Job description

General Description

Superior Traffic Control, LLC is the largest traffic control company in the State of Tennessee with regional offices in Memphis, Nashville, Knoxville, Chattanooga, Alabama and servesNorthern Georgia, Mississippi, Louisiana and Texas. We bring the highest level of traffic control experience available to state, city and private projects, ensuring the success and ontime completion of projects we are a part of.

The Administrative Assistant will provide administrative support through a variety of tasks related to organization, communication and application to ensure efficient operation of the office and operational goals.

Job Responsibilities

• Perform general clerical duties to include but not limited to copying, faxing, mail
  distribution and filing
• Must be able to maintain confidentiality
• Assist HR with onboarding document processing
• Manage timekeeping for weekly payroll
• Initial point of contact for employees with any administrative issues
• Greet visitors
• Perform data entry with accuracy
• Answer phones promptly and use good judgement to prioritize the distribution of
  messages in a timely manner
• Ability to handle multiple projects and activities seamlessly
• Must be able to maintain professionalism and a positive service attitude at all times
• Assist with overflow work from other departments/locations as needed
• Willingness to improve industry knowledge & learn new skills
• Dependable and self-driven
• Other duties as assigned by leadership

Education/Experience Requirements

• Required: High School Diploma
• Preferred: Associate College Degree/some college
• 2+ years of hands‑on administrative support experience
• Proficiency in MS Word, Excel and Outlook
• Knowledge of standard office equipment
• Detail oriented
• Construction background a plus

Compensation/Benefits Offered

• Hourly pay based on experience. Overtime pay after 40 hours per week
• Eligible for health insurance after 60 days
• Eligible to participate in employer matching 401K
• Paid Time Off accrual & Holiday Pay
• Opportunities for advancement, we promote from within